Inventory Manager at Janta Kenya

Responsibilities

• Take complete responsibility for the management of the inventory and warehousing operations in the warehouse, in line with policies and procedures; including the receipt, storage, accounting, dispatching and reporting of all commodities received and stored in the warehouse;
• Ensure that accurate and complete accounting, reporting and internal control systems are functioning, even cold chain requirements, and that all relevant records are properly maintained.
• Ensuring regular stock reports, daily stock position, monthly commodity and logistic movements reports through the usage of platform and technology;
• Oversee all the loading and offloading activities at gate, counting of bags and stock while loading and offloading, prepare arrangement plans for stock based on warehouse segmentation
• Ensure prompt dispatch of products to the clients, production of delivery notes prior to client loading/delivery and filling of all related documentation;
• Train and supervise the junior warehouse staff, storekeepers and tally clerks;
• Assess availability of space and prepare stacking/storage plans prior to commodities arrivals;
• Ensure that all the receipts, delivery notes and invoices are properly documented, including any damages and shortages.
• Take periodic random checks during loading/offloading operations to ensure that commodities by the trucks confirm to quantity record on the truck waybill;
• Monitor the quantity and quality of commodities stored. Carry out regular commodity physical random check/inventory of the warehouse;
• Ensure security of warehouse, commodities and staff;
• Ensure all necessary licensing requirements are up to date, all health and safety regulation are adhered to;
• Ensure the adequate provision of all warehouse equipment such as pallets and tools and the provision of reconstruction materials such as sacks and strings; ensure warehouse cleanliness;
• When necessary, arrange fumigation of infested stocks and inspection certification of damaged cargo; prepare all procedures and necessary steps for commodity disposal;
• Prepare loading and offloading plans and ensure that standard waybills are duly filled for outgoing stock;
• Assess the strengths and the weaknesses of the warehouse operation and propose corrective actions and technical advice to the management on storage needs and options;
• Identify alternative warehouse facilities when needed;
• Organize and facilitate training on staff, business partners, counterparts in warehouse management practice.
• If necessary, implement and organize new warehouse facilities which may include installation and assembly of temporary warehouse structures.
• Be prepared to meeting urgent timelines to deliver to client locations collaborating with third party transporter.

Additional Responsibilities

• Assist in training of warehouse staff in warehouse/Inventory management best practices.
• Guide warehouse staff, build capacity of staff and ensures strong teamwork.
• Liaise with other staff to implement new initiatives, align with business practices and insure continuous improvement.
• Support in establishing close collaboration with government and partners on warehouse management issues, support in assessing partners and counterparts’ capacities;
• Perform other related duties as required.

Skills and Knowledge

• Ability to work strategically to realize organizational goals, develop strategies, set clear visions.
• Ability to persuade and influence, negotiate to obtain agreement, promote ideas.
• Ability to network and establish good relations with stakeholders
• Fast learner, adapts and respond to change, tolerate ambiguity
• Proficiency with the use of SAP.
• IT proficiency
• Knowledge of the latest developments and technology in warehousing management,
• Strong understanding of supply chain and warehousing processes, from needs assessment, through planning, category management, procurement, logistics and delivery, monitoring and evaluation.
• Strong overall knowledge and understanding of public procurement principles, financial and legal aspects of supply chain issues, ethics and risk management of warehousing operations.

Qualifications

• Degree in Procurement and Supplies or Related Course.
• Certification in Warehousing or equivalent certification is an asset or CPA-K Finalist.
• Minimum 5 years of work experience at the manufacturing industry warehouse/Inventory Management.
• Ability to lead large teams
• Ability to work in high-pressure context