Procurement and Logistics Officer at Paytech Limited

Duties and Responsibilities of the role:

Purchases and supply management

• Research potential vendors
• Compare and evaluate offers from suppliers
• Negotiate contract terms of agreement and pricing
• Track orders and ensure timely delivery
• Review quality of purchased products
• Enter order details (e.g. vendors, quantities, prices) into internal databases
• Maintain updated records of purchased products, delivery information and invoices
• Prepare reports on purchases, including cost analyses
• Monitor stock levels and place orders as needed
• Coordinate with warehouse staff to ensure proper storage
• Attend trade shows and exhibitions to stay up-to-date with industry trends

Stock control

• Forecast supply and demand to prevent overstocking and running out-of-stock (OOS)
• Enter purchase details (vendors information, invoices and pricing) into internal databases
• Place orders to replenish merchandise as needed
• Track shipments and address any delays
• Oversee storage of products
• Evaluate suppliers’ offers and negotiate profitable deals
• Coordinate regular inventory audits
• Liaise with warehouse staff and other internal teams to test products’ quality (status upon delivery and storage conditions)
• Keep updated inventory records
• Ensure purchases do not exceed budget

Minimum Qualifications:

• BSc. in Procurement and Logistics, Commerce, Business Administration or any other relevant  course
• Professional Diploma in Procurement and Suply (CIPS)
• Minimum work experience of five years in a similar role. Experience in a mid-size/growing company is highly desirable.
• Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)
• Solid analytical skills, with the ability to create financial reports and conduct cost analyses
• Good communication and negotiation abilities