Procurement Manager at Africa Nazarene University (ANU)

Job Purpose

Responsible for the finding, agreeing terms, and acquiring of quality goods, services or works often via a tendering or competitive bidding process, to support the University’s delivery of services to both its external and internal customers.

Responsibilities

• Develop procurement strategy, program, policy, procedures, plan and guidelines
• Establish and manage a suppliers’ master data list by analyzing requests for quotation from various departments, market conditions, present and future material availability and merchandise price. Communicate list of approved preferred suppliers/vendors/ service providers to the management and employees
• Oversee the process of tendering by chairing the bid evaluation committee and prepare a consolidated report on the bid process. Review, evaluate, and approve specifications for issuing and awarding bids
• Lead the contract negation and contract signing with preferred suppliers for future procurement on agreed terms and conditions. Review purchase order claims and contracts for conformance to company policy and signing memorandum of understanding with approved suppliers for term of delivery, payment and other supply related matters
• Manage vendor and supplier relationships. Liaise with suppliers to clarify issues arising from the supplied product, scope/description, pricing, service level duration stated on contractual terms and conditions of purchase. Resolve vendor or contractor grievances, and claims against the procurement amicably or by liaising with the University’s legal team
• Work with internal departments to assess the performance of outsourced agencies/ vendors/ suppliers, and to process the periodic settlement of fees as per pre-established terms and conditions
• Set overall methods to control inventory levels including minimum/maximum levels, safety stocks and order polices for various types of materials
• Mentor and coach subordinate staff
• Develop and monitor the department annual plan and budget

Job Dimensions

Financial Responsibility

• Departmental budget

Working Conditions

• Works predominantly within a comfortable office environment

Qualifications

Academic Qualifications

• Master’s degree in a relevant field

Professional Qualifications / Membership to professional bodies

• Relevant professional qualification
• Member of a relevant professional body

Work experience required

• Minimum of six (6) years of relevant experience

Skills and Competencies

• Executive disposition, and demonstrate high levels of integrity
• Ability to develop long term integrated and cross-functional operational plans
• Ability to operationalise strategy into action for the function
• Business/Financial acumen, business savvy, innovative
• Strategic management skills
• Communication skills
• Interpersonal skills
• Organising and planning skills
• Negotiation skills