Office Administrator at Dynamic People Consulting (DPC)

Details:

Our client is a full service design agency with over 10 years’ experience in providing customised creative solutions in graphic design, print and branding.

The client is looking for an Office Administrator.

Overall Objective of the Role

The Office Administrator (OA) is responsible for the organization and co-ordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency.

Key Duties and Responsibilities include:

• Organizing office operations and procedures
• Ensuring filing systems are maintained and current
• Ensure security, integrity and confidentiality of data
• Preparing statutory documents & payments;
• Managing relationships with vendors, service providers, and landlord, ensuring that all items are invoiced correctly and paid on time
• Managing contract and price negotiations with vendors and service providers
• Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, and errands
• Performing reception duties in an efficient, professional and courteous manner.
• Coordinate efficiently the transport logistics with riders and cab service for pick-up and deliveries
• Act as the quality control person for deliveries done from vendors

S/he will require the following skills:

• Proficiency in MS Office and Quick-books (MANDATORY)
• Strong communication/interpersonal skills both written and oral
• Attention to detail and problem solving skills
• Must possess sound judgment and reasoning capacity
• Strong organisational and planning skills
• Ability to work under pressure and independently
• Exude a positive image that reflects well on the organization
• Should be professional and possess a high degree of integrity and confidentiality
• Creative agency working knowledge will be an added advantage.

Academic Qualifications and other Requirements

• Hold a Diploma/Degree in a business related field
• Minimum of CPA  Section 2
• Have an accounting  work experience background and be
• Familiar with general office management
• A valid driving license will be an added advantage
• Prior working experience in a related industry for at least 2 years.