Programme Assistant at Ministry of Agriculture, Livestock and Fisheries

Job Details

• Carry out administrative duties required to function within ABDP National and Regional office and work alongside other staff;
• Support the PCU in administrative duties, such as agenda management, preparing for/organizing meetings, including taking minutes of meetings, capturing action points, travel, correspondence, expenses, etc.;
• Assists to maintain and update the Program’s web site on a required basis,
• Liaises with Regional Office staff as required, and provides assistance to Regional Office staff,
• Work with the national and regional team in its work, under guidance of the Programme Coordinator;
• Support the PCU team with ad hoc requests and ongoing projects
• General office administration, including receiving and directing clients and correspondence and the management of calls and appointments;
• Ensuring proper archiving, custody, filing and retrieval of documents;
• Preparing relevant documents and reports for the Programme
• Day-to-day administration of supplies, utilities, maintenance, transport and other services;
• Undertake Office Assistant duties in the Regional Programme Coordination office

Qualifications

• Bachelor’s Degree in a relevant field such as Economics, Business, Office Management from a recognized University;
• Three (3) years’ experience providing administrative/programme support in a busy working environment;
• Knowledge of basic computer application will be an added advantage

Desired Attributes and Experience

The following shall be considered as added advantage:

• Training in, Project Management, Accounting or Administration;
• Previous work experience in a donor funded project;
• Qualification in ICT, Secretarial Studies will be added advantage;
• Knowledge of programme management with emphasis on work planning;
• Strong computer and communications skills (oral, written, presentation) is desired
• Excellent writing, communication and networking skills
• Good interpersonal skills and appreciation of multi-cultural environment
• Fluency in written and spoken English is essential.

The shortlisted candidates will be required to satisfy the requirements of Chapter Six of Kenya Constitution 2010 by attaching copies of the following:

• Certificate of Good Conduct from the Director of Criminal Investigations;
• Clearance Certificate from the Higher Education Loans Board;
• Tax Compliance Certificate from the Kenya Revenue Authority;
• Clearance from the Ethics and Anti-Corruption Commission; and
• Report from an Approved Credit Reference Bureau