Human Resources Officer at International Organization for Migration (IOM)

Context:

Under the overall supervision of the Senior Resources Management Officer in Somalia, the direct supervision of the Human Resources Officer for IOM Somalia in Nairobi, Kenya, and in coordination with the Human Resources (HRM) unit at Headquarters (HQs), the Regional Office in Nairobi, the Manila Administrative Centre (MAC) and the Panama Administrative Centre (PAC), the successful candidate will be responsible for monitoring, supporting and coordinating the human resources functions of all offices in the IOM Somalia Country office (CO).

Core Functions / Responsibilities:

• Unit Management
  • Review and monitor Human Resources Management services in the CO in accordance with the Organization’s HR rules, regulations, policies, procedures and practices and in light of project activities in the region.
  • Supervise the maintenance of personnel files and attendance records of international, national and sub-contracted staff in the CO.
  • Facilitate the maintenance and upkeep of the CO’s HR / Training database, and in conjunction with the Security Unit, track staff abidance of all mandatory and recommended security briefings and trainings.
  • Maintain an effective working relationship with the service provider contracting and administering field-level staff working on behalf of the CO.
  • Talent Management
  • Coordinate recruitment processes in the CO in close liaison with the SRMO and provide support to the CO in filling the appropriate staff vacancy needs, ensuring that relevant recruitment procedures are effectively and swiftly applied and that selected new staff are sufficiently briefed, including through an appropriately updated “Welcome Package”, and able to assume functions at the CO in a timely fashion.
  • Evaluate the CO's staff training and development needs and suggest possible improvement areas in collaboration with HRM/Staff Development and Learning (SDL).
  • Ensure timely and regular implementation of the CO’s Staff Evaluation System (SES) and encourage and provide guidance for the timely completion of the performance management process in line with the organizational deadlines.
• HR Policy and Advisory
  
  • Provide verbal and written explanations to Project Managers on staffing and other personnel issues, including leave entitlements/planning and overtime administration. Ensure regular updates to the CO’s organogram/staffing table and contact lists, including those of sub offices.
  • Propose to the management appropriate and effective administrative procedures reflecting the CO's needs. Apply IOM’s Human Resources policies, rules and regulations in the CO.
  • Coordinate with HQs, MAC and the Finance team on issues related to the benefits and entitlements to international staff in the field.
  • Supervise the administration and timely renewal of the visas and residence permits.
  • Attend external meetings as and when required and brief management accordingly. PRISM HR Administration
  • Monitor the contractual situation and the administration of entitlements of local staff.
  • Supervise the preparation of the monthly payroll for national staff and ensure its accuracy and timeliness. Assume the responsibility for PY Posting and work in close coordination with other staff in order to validate and verify the payroll simulation before the monthly pay run and posting of national staff payroll in PRISM HR.
• Monitoring and Reporting
  
  • Assist the SRMO and HRO in the preparation of administrative reports that may be required in coordination with the Heads of Units/ Programmes.
  • Discuss audit recommendations on HR matters and in coordination with the SRMO and HRO, implement them upon instruction within the HR function.
  • Draft sections of special reports and participate in HR projects in coordination with MAC, PAC and/ or HRM HQs.
  • Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

Master’s degree in Human Resources, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; • University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in human resources management, recruitment, organizational development;
• Experience in field emergency operations;
• Good knowledge of IOM/ UN human resources and financial policies and staff rules and regulations;
• Working experience in developing countries an added advantage;
• High level of computer literacy with experience in HR IT systems and applications; working knowledge of SAP is an advantage.

Skills

Excellent organization skills; analytical and creative thinking.

Languages

IOM’s official languages are English, French and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of Somali, French and/or Spanish is an advantage.