Accountant at HCS Affiliates Group

Our Client, a leading Kenyan based real-estate company providing property management, selling, letting and advisory services seeks to recruit an Accountant.

The jobholder will be responsible for maintaining efficient and accurate accounts in the areas designated to meet the needs of the business and in line with statutory requirements, company’s financial policies and professional accounting best practice. These will include; company income, expenditure and tax accounts, property rent, service charge, utility and tax accounts, bank reconciliation, asset registration, periodic analysis and reports.

Reports to: Senior Accountant

Duties and Responsibilities

• General
  • Properly recording financial transactions and accurately keying them into the computerized accounting systems.
  • Timely, orderly and effective manual and electronic filing of accounting information and records.
  • Assisting with analysis and production of comprehensive statements and reports as required.
  • Collaborating cross-functionally with other departments’ i.e. human resources, administration, marketing, sales and property and facilities management to provide financial insights and support business growth.
• Client Accounts
  • Preparing and maintaining annual management budgets for specific properties.
  • Invoicing rent payments, service charge, water bills, electricity bills and other incomes for properties managed by the company.
  • Receiving and reviewing supplier invoices, works approval documents and issuing related payments in a timely manner.
  • Ensuring all general ledger accounts are updated in a timely manner and are accurate and reconciled monthly.
  • Administering client VAT, WHT, MRI and processing returns.
  • Updating the landlord’s account and transfer of rent payments to their accounts.
  • Dealing with daily petty cash transactions and ensuring that reconciliations are completed on      a weekly basis.
  • Bank reconciliation for client accounts.
  • Updating and regularly issuing individual account statements.
  • Reporting periodically to the Boards/Committees of the managed properties and attending meetings.
  • Undertaking the preparatory work for the annual audit of accounts and assisting in implementation of audit recommendations.
• Company Accounts
  • Preparing and maintaining the annual company budget.
  • Prompt invoicing of company incomes - management fees, sales and letting commissions and advisory fees.
  • Timely preparation of monthly cashflows, company’s payroll and all associated statutory requirements.
  • Administering VAT, WHT, MRI and processing returns.
  • Undertaking daily banking functions and bank reconciliations.
  • Supporting the procurement of supplies and services and timely payments for the same
  • Dealing with daily petty cash transactions and ensuring that reconciliations are completed on  a weekly basis.
  • Undertaking preparatory work for the annual audit of accounts and assisting in implementation of audit recommendations.
  • Develop external relationships with appropriate contacts.
  • Undertake ad hoc duties associated with the accounts function and other related tasks as might be required from time to time.

Job Requirements Qualifications and Experience

• Fully qualified accounting professional CPA(K), ideally with related University degree.
• A competent user of Quickbooks and Microsoft Office Suite – especially excel and word.
• At least 3 years experience working as an accountant.

Skills

• Excellent numerical skills
• Strong verbal and written communication skills
• Great interpersonal skills and a strong team player
• Good organization and administrative skills
• Ability to work under pressure to meet deadlines and adopt a flexible approach to meet the needs of the business.

Personal attributes

• High integrity
• Excellent attention to detail
• Articulate and self confident
• Professional, optimistic and, highly motivated
• Ability to manage assigned tasks in a proactive and efficient manner.
• Adaptable and able to work in an environment of fluctuating workloads.
• Must display a high degree of emotional maturity.