Accounts & Administration Assistant at Human Asset Consultants Ltd

• The Accounts & Administration Assistant’s role will help in tracking income and expenses, ensuring statutory compliance and reporting, processing payroll, invoicing of clients and ensuring updated SOAs and production of financial reports. This role will also support in the day to day administrative services of the office and acts as an alternate to the Office Administrator.

Key Responsibilities

• Raising proforma invoices and invoices.
• Raising purchase orders as need be.
• Preparing payments.
• Debt management.
• Ensuring all the documents/records are filed.
• Filing of statutory deductions before deadlines.
• Filing of all taxes before deadline.
• Filing of annual returns.
• Collection of all receipts for tax returns.
• Management of petty cash.
• Generating financial reports on a monthly basis by 5th of the new month.
• Maintain accounting controls by ensuring policies and procedures are followed.
• Assists in the preparation of annual audits. Ensuring that auditors have the information required.
• Processing of payrolls and associated activities.
• Maintain and file records of expenditures, processed invoices and claims for payments, and track payments relating to office costs.
• Prepare timely monthly bank reconciliation statements.
• Prepare monthly client statement of account and update any payments made.
• Budget monitoring and adherence.
• Service pricing and costing.
• Resolve any payment issues with vendors and clients.
• Support with the enrollment and payment of all employee related insurances such as WIBA.
• Protection of the company by ensuring legal compliance.
• Support with the preparation of proposals and tenders as requested and ensure a thorough understanding of the request before preparation of proposals.
• Support with office administrative tasks as called upon. These could be activities such as responding to emails and calls as needed, prepare correspondence, arrange meetings and take minutes in the meeting when called upon, process confidential reports and documents and organize and supervise all travel arrangements for employees.
• Keep up to date on current issues and matters related to HR as an employee of a HR Consulting company.

Required Qualifications and Competencies

• Degree in Finance/Accounting, or any related business course.
• 1-2 years of experience in Accounting and Administration. (Minimum).
• CPA Part 2 level.
• Good understanding of book keeping.
• Conversant with ITAX - filling of statutory deductions.
• Knowledge in doing reconciliations- Banks, payables, receivables.
• Good understanding of double entry.
• Good understanding and knowledge in working with an accounting software and particularly payroll.
• Excellent knowledge of MS Office particularly excel.
• IT Savvy especially in IT solutions provision.
• Strong organizational, planning and time management skills.
• Strict adherence to deadlines.
• Keen and demonstrates attention to detail.
• Organized and can work with minimal supervision.