Accounts Assistant – Head Office at Kituo Cha Sheria (KITUO)

ACCOUNTS ASSISTANT – HEAD OFFICE

Responsibility to the Accountant for receiving and verifying financial instructions to facilitate payment against bills, invoices, salary advances, reimbursement claims and cheque requisitions. Also responsible for preparing the payroll, cash and cheque payments against approved documents. Other duties include receiving collections and ensuring that all funds are accounted for and banked promptly.

• Minimum Qualifications and Training: Bachelor’s degree in any of the following disciplines:- Commerce (Accounting or Finance option), Business Administration (Accounting option) or any other equivalent qualification from a recognized institution. Must be in possession of CPA Part 1 and should be trained in bookkeeping or equivalent qualifications.
• Relevant Experience: Must have gained minimum of one-year accounting and bookkeeping experience in a busy finance department.
• Skills: Must have good communication skills and must be proficient in using word processing, spreadsheet as well as QuickBooks accounting system computer software packages.

Key duties and responsibilities include:

• Receiving and verifying payment instructions such as cheque, petty cash and imprest requisitions, salary advances, claims, bills and invoices etc.
• Compiling, sorting and checking payment instructions to ensure that calculations are correct and supported by receipts and other relevant documents before posting details of financial transactions.
• Forwarding payment documents and forwarding them for approval as well as ensuring that all cheques are dully signed by authorized cheque signatories.
• Preparing cheque payments and forwarding them for approval as well as ensuring that all cheques are dully signed by authorised cheque signatories.
• Compiling payroll data, calculating statutory and other deductions to be withheld, as well as reconciling errors to maintain payroll records.
• Reviewing computed salaries and corrects errors to ensure accuracy of payroll. Also records changes affecting net salaries, such as imprest recoveries to update master payroll records.
• Dispatching cheques to staff, bank, creditors, clients and statutory bodies such as NSSF, NHIF, Nairobi City Council, Insurance Companies etc.
• Receiving, verifying and posting daily collections and banking the same in relevant accounts.
• Receiving bank statements and checking balances against verifiable documents.
• Maintaining accounting records, filing documents and ensuring that all records are properly shelved for rapid
• Collecting payments related to sale of publications and use of transport van.
• Compiling reports to show statistics, such as cash receipts and expenditures, accounts payable and receivable and other items related to financial transactions.