Accounts Assistant at Ital Global

Summary of Duties and Responsibilities·

• Receive supplier’s invoices, assign correct codes, batch them and post them into the system after they are reviewed by the Finance Manager.
• Posting of LPOS on the accounting software.
• Record all transfers received by the company  through the bank
• Accurately update the cash book and prepare bank and general ledger reconciliations.
• Prepare daily cash position and weekly highlight report
• Post all monthly transfers to the sites and ascertain their usage is supported by necessary documents
• Audit site material usage ascertaining work done and material balances monthly
• Liase with operations and sites for accounting of fuel usage weekly for the purpose of payment
• File finance related documents and accounting records to ensure easy tracing
• Maintain a spreadsheet of cost per item of all regular expense items
• Monitor and pay all head offices  bills including site rents with strict accountability on monthly basis
• Review and query petty cash  payments from the sites
• Check petty cash vouchers for proper authorization and acknowledgement of cash by recipients and ensure proper posting of the same.
• Ensure filing of copies of all documents supporting payments into relevant files
• Ensure timely payment of all statutory returns such as PAYE, VAT, and NSSF & NHIF.
• Promptly obtain new tax guidelines for each year from the income Tax Department or whenever tax changes are announced to ensure that deductions are  correct and are paid in a timely manner at all times
• Oversee proper recordings of debtors and creditors and ensure the reconciliation of their balances
• Liaise with the Finance Manager to prepare budget for the sites & review any variances
• Provide necessary information/documents required by auditors from time to time
• Raise capital expenditure forms for approval to acquire fixed assets as per procedure and keep an updated list of  all company  assets
• Manage rent records and vet in potential tenants and produce monthly rent reports to be presented to the directors by 15th of every month
• To perform any other duties that may be assigned by the management from time to time
• Doing bank reconciliation by the 10th of each month

Key Qualifications

• Bachelor’s degree in finance or business related field
• CPA (K) or ACC qualifications
• At least four (4) years’ experience
• Full cycle accountant including all statutory, tax, financial modelling and reporting knowledge.

Competencies and Skills:

• Knowledge of computerized accounting systems and MS Office; Excel and Word
• Excellent budgeting and product costing skills
• Cost accounting knowledge
• Ability to work as a team player
• Good analytical & numerical ability and attention to details.
• Good oral and communication skills
• Ability to meet deadlines.
• Excellent Reporting and presentation skills;
• Should be highly motivated with a Positive attitude.
• Confident and capable of operating at all levels.
• Great at Multitasking
• Decision Making Skills
• Service oriented personality