Accounts Receivable at Flexi-Personnel

Key Responsibilities:

Credit Control

• Prepare Monthly Rolling Net Sales Forecasts
• Generate all client’s invoices.
• Responsible for TIMS ETR receipt matches with Sage invoices sales income.
• Responsible of generating IFRIS invoices and ensure they match with sage invoices.
• Responsible for ensuring all invoices are paid on time as per the terms of agreement.
• Responsible for ensuring all invoices are sent to all clients on time and resolve any disputed amounts.
• Generate credit notes on all disputed invoices as agreed with supervisor and clients
• Cleaning up aging summary and generate a weekly report on all outstanding debts.
• Responsible for generating sales projection on bi-weekly and share recommendations on top line.
• Responsible for overseeing, recording all payment receipts and reconcile any variances monthly and leave no outstanding disputed figures.
• Responsible for collecting Withholding tax, filing, and reconciling any variances with customers.
• Responsible for overseeing sharing monthly statement of accounts with all clients
• Responsible for overseeing sharing payment receipts with all clients.
• Oversee neat and chronological filing of customer invoice, ETR and monthly Z report and credit notes.
• Responsible for customer creations, modifications, or deletions, change customer status
• Responsible for notifying management accounts that are overdue
• Responsible for maintaining a healthy aging accounts.
• Responsible for notifying accounts that are likely to become bad debts and clear write-offs on sage system with supervisor’s approval
• Custodian and overseeing of customer credit terms
• Responsible for overseeing payment allocation and withholding tax matching.
• Responsible for supplier netting off with supervisor’s approval

Audit and Tax management

• Responsible for ensuring the collection and filing of VAT and customer Withholding taxes.
• Responsible for working on sales VAT and follow up on payment with the Finance and management.
• Responsible for responding to audit queries on sales and VAT management within the company.
• Liaise with external accountant on sales figures and respective ledgers.
• Responsible for any external audit matters in relation with sales.

MINIMUM REQUIREMENTS:

• Relevant Bachelor’s Degree
• 1-2 Years’ experience.
• CPA is an added advantage.
• Knowledge of Sage accounting is an added advantage.
•  Good Excel skills in spreadsheet creation and updating
• Good understanding of VAT taxation.
• Good understanding of invoicing and withholding processes
• Excellent customer excellence skills
• Strong planning and organization skills  
• Ability to meet deadlines and high levels of integrity.
• Ability to maintain high levels of confidentiality
• Attention to detail to maintain high levels of accuracy
• Strong team player.
• Computer proficiency in Excel, word and emails.
• Strong communication skills, both written and verbal