Jobs at Flexi-Personnel

Key Responsibilities:

Credit Control

• Prepare Monthly Rolling Net Sales Forecasts
• Generate all client’s invoices.
• Responsible for TIMS ETR receipt matches with Sage invoices sales income.
• Responsible of generating IFRIS invoices and ensure they match with sage invoices.
• Responsible for ensuring all invoices are paid on time as per the terms of agreement.
• Responsible for ensuring all invoices are sent to all clients on time and resolve any disputed amounts.
• Generate credit notes on all disputed invoices as agreed with supervisor and clients
• Cleaning up aging summary and generate a weekly report on all outstanding debts.
• Responsible for generating sales projection on bi-weekly and share recommendations on top line.
• Responsible for overseeing, recording all payment receipts and reconcile any variances monthly and leave no outstanding disputed figures.
• Responsible for collecting Withholding tax, filing, and reconciling any variances with customers.
• Responsible for overseeing sharing monthly statement of accounts with all clients
• Responsible for overseeing sharing payment receipts with all clients.
• Oversee neat and chronological filing of customer invoice, ETR and monthly Z report and credit notes.
• Responsible for customer creations, modifications, or deletions, change customer status
• Responsible for notifying management accounts that are overdue
• Responsible for maintaining a healthy aging accounts.
• Responsible for notifying accounts that are likely to become bad debts and clear write-offs on sage system with supervisor’s approval
• Custodian and overseeing of customer credit terms
• Responsible for overseeing payment allocation and withholding tax matching.
• Responsible for supplier netting off with supervisor’s approval

Audit and Tax management

• Responsible for ensuring the collection and filing of VAT and customer Withholding taxes.
• Responsible for working on sales VAT and follow up on payment with the Finance and management.
• Responsible for responding to audit queries on sales and VAT management within the company.
• Liaise with external accountant on sales figures and respective ledgers.
• Responsible for any external audit matters in relation with sales.

MINIMUM REQUIREMENTS:

• Relevant Bachelor’s Degree
• 1-2 Years’ experience.
• CPA is an added advantage.
• Knowledge of Sage accounting is an added advantage.
•  Good Excel skills in spreadsheet creation and updating
• Good understanding of VAT taxation.
• Good understanding of invoicing and withholding processes
• Excellent customer excellence skills
• Strong planning and organization skills  
• Ability to meet deadlines and high levels of integrity.
• Ability to maintain high levels of confidentiality
• Attention to detail to maintain high levels of accuracy
• Strong team player.
• Computer proficiency in Excel, word and emails.
• Strong communication skills, both written and verbal

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Key Responsibilities:

Credit Control

• Generate all invoices.
• Responsible of generating ETR receipts on Tims devise.
• Support on generating IFRIS invoices and ensure they match with sage invoices.
• Support in billing of regional partners.
• Responsible for ensuring all invoices are paid on time as per the terms of agreement.
• Responsible for supporting on debt collection whenever requested by your supervisor.
• Generate credit notes on all disputed invoices as agreed with supervisor and clients while maintaining high levels of integrity in this process.
• Cleaning up aging summary by sharing recommendations with your supervisor. And follow up implementation.
• Responsible for recording all payment receipts and reconcile any variances monthly and lead no outstanding disputed figures.
• Responsible for sharing payment receipt with customers
• Responsible for neat and chronological filing of customer invoice, ETR and monthly z report and credit notes
• Responsible for recording Withholding tax, filing, and reconciling any variances.
• Responsible for sharing monthly statement of accounts with all clients
• Responsible for notifying your line manager of accounts that are overdue and follow up consistently to ensure payments are done timely
• Responsible for reminding customers on their outstanding payments and follow up any queries raised and ensure they are resolved in a timely manner and payments received.
• Responsible of implementing customer credit terms
• Responsible for payment allocation and withholding tax matching.

Audit and Tax management

• Responsible for collating and keeping Vat and Withholding taxes.
• Liaise with Accounts Receivable officer on sales figures and respective ledgers.
• Responsible for any external audit matters in relation with sales.

MINIMUM REQUIREMENTS

• O Level / KCSE minimum C Plus
• 1-3 Years’ experience.
• CPA (Minimum CPA 2) is an added advantage.
• Knowledge of Sage accounting is an added advantage.
•  Good Excel skills in spreadsheet creation and updating
• Good understanding of VAT taxation.
• Good understanding of invoicing and withholding processes
• Excellent customer excellence skills
• Strong planning and organization skills  
• Ability to meet deadlines and high levels of integrity.
• Ability to maintain high levels of confidentiality
• Attention to detail to maintain high levels of accuracy
• Strong team player.
• Computer proficiency in Excel, word and emails.
• Strong communication skills, both written and verbal

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KEY RESPONSIBILITIES:

HR Support Services 

• Responsible for issuing employment contracts, renewal, and termination of employee contracts for employees while ensuring legal compliance
• Responsible for Providing basic counseling to staff who have performance related obstacles
• Responsible for implementing relevant standard Operating Procedures for the HR Operations   
• Responsible for developing/guiding staff induction and orientations
• Ensure all employees have copies of the following documents before on boarding; PIN, NSSF, NHIF, ID, Passport Photo/ HELB repayment details/ Account number/ Telephone numbers/ Duly filled personal details form
• Ensure full compliance in relation to health and safety including PPE use, soft training skills on health and safety as well as 100% implementation of the accident reporting policy.
• Responsible for PPE inventory management.
• Responsible for keeping an updated inventory of operations tools including but not limited to phones, computers while effectively managing insurance and claims
• Responsible for managing timely payroll processing.
• Timely resolving of all payroll related issues.
• Responsible for maintaining staff discipline/ conflict resolution to ensure high performance levels.
• Responsible for managing leave of absence for employees while ensuring adequate and timely replacement cover is provided to ensure zero interruptions operations.
• Responsible for ensuring that all payroll in-puts are submitted as per company policy every month in liaison with your supervisor and the accountant in charge
• Responsible for ensuring that correct employee details are harvested and uploaded into the IHRS system for payroll processing and statutory remittance.
• Maintain a master roll for all temporary employees detailing monthly salaries and statutory deductions as required by law.

MINIMUM REQUIREMENTS:

• O Level/ KCSE minimum grade of C Plus
• Diploma in Human Resource Management or CHRP
• A minimum of one to two year’s hands on experience in HR
• In depth understanding of Kenyan Labor laws
• Excellent communication, interpersonal, and problem-solving skills.
• Confident orator, strong work ethics, reliability, and integrity.
• Strong people management skills
• Candidates located in Nakuru are encouraged to apply