Admin Assistant at Bridge Talent Management

Overall Purpose

The Administration Assistant provides administrative support to ensure the smooth and efficient delivery of office services, contributing to the overall effectiveness of the organization.

Key Responsibilities

• The Administration Assistant will receive and attend to all guests, ensuring they are well provided for and directed to the relevant departments promptly.
• They will receive, record, and distribute all information coming through the front office promptly.
• They will coordinate the sending and receiving of mail and packages.
• They will facilitate the timely opening and closing of the office and oversee the cleanliness, tidiness, and general maintenance of the office environment to ensure it remains presentable always.
• They will manage the procurement of new assets and office supplies in line with company policy, following appropriate procedures and updating the relevant registers.
• They will maintain and regularly update the company’s asset register, ensuring proper management, safety, and security of all assets.
• They will monitor the condition of company assets, recommending and coordinating maintenance or repairs as needed.
• They will ensure all necessary office amenities, tools, and supplies are available to staff in collaboration with management.
• They will manage the office store, ensuring sufficient supplies are available and securely stored always.

Key Performance Indicators (KPIs)

• Timely and accurate communication of information.
• Consistent and punctual opening and closing of the office.
• High standards of office cleanliness and tidiness.
• Accurate and up-to-date asset register and proper asset handling.
• Availability and responsible use of office supplies and assets.
• Compliance with procurement procedures and statutory requirements, including city council, fire safety, building regulations, and environmental management standards.

Requirements

Education & Experience

• A Diploma in Business Administration, Management, or a related business field.
• Proficiency in Microsoft Office applications.
• A minimum of 2 years of experience in a similar administrative role within a busy work environment.
• Strong work ethic and sound judgment.
• Good interpersonal and organizational skills.
• Keen attention to details
• Strong administrative skills and a high level of confidentiality.
• Strong written and verbal communication skills.
• Willingness to learn and adapt.