JOB PURPOSE:
Majority of the time, the job holder will be devoted to ensuring the office runs smoothly i.e. logistics, vendor management, facility sourcing, travel coordination, and operational facility setup. Additionally, he/she will also handle specific HR functions including onboarding, statutory deductions, coordinating with HR agencies for outsourced staff, recruitment coordination, and assisting with payroll management.
ROLES AND RESPONSIBILITIES:
Administrative / Operations (Core Duties)
- Manage daily office operations: supplies, equipment, facilities, and vendor relationships.
- Coordinate travel arrangements and accommodation for staff and visitors.
- Source, negotiate, and manage operational facilities: warehouses, showrooms, and other infrastructure needed for SUN Mobility’s operations.
- Handle billing/invoicing support and basic finance-related tracking or vendor payment follow-ups.
- Maintain organization of physical and electronic filing systems, records, and administrative documentation.
- Ensure office compliance with safety, cleanliness, and logistical standards
Targeted HR Tasks (Supporting Duties)
- Oversee employee onboarding: preparing contracts/documents, coordinating orientation processes
- Manage statutory deductions: ensure correct calculations and timely remittances for PAYE, NSSF, NHIF etc.
- Coordinate recruitment logistics via HR agencies or external partners, manage outsourced/temporary staff contracts and compliance.
- Assist with payroll data gathering and follow-up to ensure payroll is processed accurately and on schedule.
EDUCATIONAL QUALIFICATIONS & EXPERIENCE:
- Bachelor’s degree in Business Administration or related field.
- 2-5 years in administration or operations, with experience in office management, vendor coordination, logistics, and facility management.
- Exposure to billing or basic finance tasks.
- Basic IT skills, including Microsoft Office; comfortable learning internal systems.
- Familiarity with Kenyan labour laws and statutory deduction systems (PAYE, NSSF, NHIF) is a plus.
- Experience liaising with external service providers or HR/recruitment agencies.
Key Skills and Attributes:
- Strong administrative aptitude and high attention to detail.
- Excellent organizational and time-management skills; ability to multitask and prioritize under changing conditions.
- Good vendor negotiation and coordination skills.
- Strong communication skills, both verbal and written.
- Integrity and ability to handle confidential information (especially HR/payroll related).
- Problem-solving mindset; proactive, resourceful, and able to work independently.
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