Administration Assistant/Secretary at Janta Kenya

Job Description

Provide general administrative duties including but not limited to scheduling meetings, responding to routine correspondence; organizing responses in order of priority; update of filing systems, monitoring and ensuring availability of stationery and other working tools. Performing all general office duties required for a legal office including transcribing and formatting documents and business correspondence, filing and general secretarial duties.

Key Responsibilities

• Attending to clients/visitors;
• Assisting with drafting of documents;
• Handling telephone calls and appointments;
• Managing records and data associated with each file;
• Organizing office and boardroom meetings;
• Maintaining contact lists;
• Managing office materials, stationery and supplies;
• Compiling reports and data, expense reimbursement reports, etc.
• Assisting with tasks such as printing, making copies, proof reading, etc
• Any other duties that may be assigned from time to time

Skill & Experience

• Diploma Level in Secretarial Studies or Business Administration Course
• At least 2-3 years working experience as a secretary or administration Assistant
• Excellent IT knowledge in MS Office and skills in document management (filing/archiving).
• Excellent written and spoken English
• Excellent oral and written presentation skills and ability to develop and maintain networks of contacts.
• Personal initiative and ability to focus on priorities and meet deadlines.
• Professional personal appearance and conduct
• Open, flexible personality; excellent ability to perform duties with accuracy within a given deadline.
• A high degree of integrity and the ability to deal with confidential information.