Administrative Assistant at PATH

Job Responsibilities

• Ensures that the office is closed and opened in time, secure and always kept clean.
• Ensures that office equipment is working well and report any malfunctions in a timely manner to the administrative officer or his delegate.
• Maintains office supply inventories and may assist in procurement activities.
• Tracks and ensures prompt payment of office and other utility bills.
• Organizes and coordinates logistics for project meetings and workshops.
• Coordinates mail management such as arranging for post box pick-ups; sorting and distributing incoming mail; arranging for outgoing mail including courier services
• Acts as a backup to the office Receptionist.
• Coordinate and support travel logistics including venue and staff accommodation bookings
• Responsible for stationery and office supplies; ensuring adequate and timely replenishment of supplies
• Support stores material receipts and issuance.

Required Skills & Required Experience

• A minimum of a Diploma in Business Administration or its equivalent.
• A least three years progressive hands-on experience in a similar role, preferable in a busy NGO set up.
• Proven experience in managing a variety of office functions.
• Good problem-solving skills.
• Ability to work in a team environment and cross-cultural environment
• Good communication skills, both verbal and written.
• Ability to interpret and implement policies and guidelines.
• Ability to recognize sensitive areas and maintain confidentiality of information.
• Detail oriented, organized, self-motivated, and able to work independently and under pressure
• Hands on experience with MS office suit/package.