Administrative Assistant at Angama

Angama is looking for a professional Administrative Assistant who:

• Is proudly Kenyan and self-motivated.
• Has a natural enthusiasm for life and excellent people skills.
• Has 3+ years verifiable hospitality experience.
• Computer literate and readily adaptable to new systems.
• Flexible and able to work on weekends, holidays and evenings.
• Has strong administrative skills and experience in stock management.
• Has a can-do attitude and willingness to go the extra mile.

 
The successful candidate’s primary role will be effectively providing administrative and clerical support  to Finance department including procurement and stores. The position holder will ensure that all financial
and administrative activities are carried out in line with Angama’s financial policies/procedures. The main  responsibilities will include Accounting, billing and Stores management.
 
Day-to-day responsibilities would include:

• Guest invoicing, billing and collection of cash & credit payments according to Angama’s BOP.
• Liaising  with  all  operating  departments  to  ensure  no  guests  check–out  before  paying  all  outstanding amounts
• Performing daily revenues night runs after ascertaining proper capture of the day’s revenue  transactions
• Providing daily night audit batch for income audit.
•  Be the final contact office for checking out guests
• Operate and safeguard PDQ Machines.
• Recording supplier invoices into Sage Accounting software and ensuring that the records are  always up to date.
• Oversee and assist in receipts and issuance of stock items ensuring proper documentation of the  same and the overall administration of the company’s store management system.
• Facilitate, train and assist HoD’s raise stocks and non-stock requisition for all lodge requirements.
• Determine the stock levels to ensure no over stocking or under stocking of stock items.
• Ensure goods and materials are checked before receipt, confirmation of quantities and quality  for storage.  
• Ensuring proper documentation and accurate filing within the stores section.
• Correctly receive the items, accurately record the data into sage software, issue and properly file  GRN (Electronically or manually).
• Manage stock returns process by issuing Returned Goods Advise and following up for credit  note.
• Coordinate regular inventory audits and share the report to the Financial Controller.
• Liaise  with  all  internal  teams  to  test  products’  quality  (status  upon  delivery  and  storage  conditions)
• Carry out regular stock take for beverage, clinic, shop, food and assisting with the company wide  month end stock take.
• Manage inventory using FIFO system, with a close emphasis on expiry dates
• Identify and communicate items with low inventory levels to the Procurement Manager.
• Filing documents on Drop Box: off days application, leave and medical claim forms,
• Updating the leave/off days schedule for staff at the lodge and working closely with heads of  department in enforcing the company’s policies.     

 
Qualifications  

To be successful in this role, applicants should meet the following criteria:  

• Minimum Qualification: Qualifications in accounting e.g. CPA or ACCA.
• Practical experience in the use of computer accounting packages including Excel and Sage or  any other accounting system is essential.
• Working experience of at least (3) years in a similar position. Experience in stores management  with knowledge of sage software and/or other stores software will be added advantage.
• Prior experience in front office cashiering required

Key skills and qualities:

• Strong analytical skills, Ability to work under minimum supervision,
• Keen & fast learner, good communicator, confident, presentable and a good team player.
• Knowledge in written and spoken English and Kiswahili. Integrity is a key factor for this  position.  

The successful candidate would report directly to the Financial Controller. Remuneration will be market- based and dependent on experience. The candidate must be willing to live in the Maasai Mara at Angama
Mara.