Administrative Assistant at CrossBoundary

Who We Are

The CrossBoundary team is a unique group of people who are genuinely excited by the opportunity to make a difference in some of the most challenging and exciting markets in the world. Team members come from diverse backgrounds but share several qualities: curiosity, humility, integrity, a drive for excellence, and a bias for action.

Who You Are

• Proven administrative experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Excellent customer service skills required
• Aptitude for learning new software and systems

Primary Responsibilities

• Greeting visitors and pointing them in the right direction, answering inquiries, and create a welcoming environment.
• Processing and directing mail and incoming packages or deliveries.
• Performing a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
• Arranging meetings and conferences, schedules interviews and appointments, and performing other duties related to maintaining one or more individual schedules, making travel and lodging arrangements, either directly or through travel agencies.
• Carrying out administrative duties such as filing, typing, copying, binding, scanning etc.
• Ordering, stocking, and distributing office supplies.
• Organizing all shipments and distribution routes to ensure timely deliveries i.e., swag items, team care packages etc.
• Assisting in organizing and supervising other office activities e.g., event planning, team lunches, etc.
• Ensuring that basic facilities, such as water and heating, are well-maintained.
• Ensuring operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Addressing employees’ queries regarding office management issues (e.g., stationery, hardware, and travel arrangements)
• Anticipating the needs of others to ensure their seamless and positive experience.
• Performing miscellaneous job-related duties as assigned