Administrative Assistant - Executive Capacity Development Programme at MUA Kenya

JOB PURPOSE

• The Incumbent will report to the Executive Capacity Development Programmes Manager and will be responsible for the day-to-day operations of department.

KEY DUTIES AND RESPONSIBILITIES

• To secure appointments for company presentations and marketing of ECDP courses.
• To make presentations on ECDP courses on behalf/in the absence of the ECDP Director.
• To follow up on trainings to secure participants.
• To carry out media monitoring to identify opportunities for the department.
• To ensure that ECDP department is registered on a timely basis with NITA and other relevant institutions.
• To process prequalification documents in a timely manner.
• To attend to ECDP clients correspondences and verbal queries accurately and promptly.
• To ensure efficient flow of mail to and from the ECDP office.
• To maintain a database and files for all ECDP clients and consultants.
• To implement, maintain and update an office filing system that ensures easy retrieval and accessibility of documents.
• To process ECDP consultants claims at the end of each assignment/training.
• To assist in preparation of yearly procurement plan for the ECDP department.
• To carry out Departmental requisitions when there is need.
• To undertake word processing duties as required by the Director-ECDP
• Any other duties assigned from time to time.

QUALIFICATIONS, KNOWLEDGE & EXPERIENCE REQUIRED

• Bachelor’s Degree in Social Sciences or Human Resource Management
• Excellent Communication and interpersonal skills
• Computer applications: - MS Word, Microsoft Access (Database), MS Power point, MS Excel (Spreadsheet)
• One-year Relevant experience