Administrative Assistant at Safaricom Kenya

JOB DESCRIPTION

Reporting to the Director, Public Sector Digital Transformation, the role holder will support growth of Public Sectors’ Business opportunities, we are looking for a detail-oriented and driven Executive Assistant within the Public Sector Digital Transformation unit. The responsibilities of the successful candidate will include Responsible for leading & coordinating all administrative tasks within the Director’s office and ensures the efficient running of the Public Sector digital Transformation.

RESPONSIBILITIES

Key accountabilities 

• Serve as a primary point of contact between the Office of the Director and all other internal and external stakeholders, including helping to coordinate the work of the different groups and providing administrative support for governance meetings.
• Oversee the performance of other Support Staff within the Supported Cluster.
• Act as an office manager by keeping up with office supply inventory, Rack daily expenses and prepare weekly, monthly, or quarterly reports.
• Format information for internal and external communication – memos, emails, presentations, reports as well as reviewing and sending communications on behalf of the Business Cluster supported.
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
• Work directly with the Director to support all aspects of his daily work routine.
• Maintain the Director’s and Unit calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs.
• Support cluster project activities and processes including planning, intake, prioritization, as well as in fostering collaboration of key stakeholders.
• Assist the Director and cluster supported in the development of presentations and white papers for internal and external audiences.
• Determine priority of matters of attention for the Leadership; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the Director and Cluster leadership advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Complete a variety of special projects including presentations, financial Information, special reports, and agenda material.
• Other additional and/or alternative duties as assigned from time to time, including supporting other Team’s activities.

QUALIFICATIONS

• Bachelor’s degree in business, Communication or Public Administration.
• Over five years’ prior experience in supporting a senior executive or Board of directors.
• Excellent understanding of frequently used computer software and programs.
• A detail-oriented self-starter with Excellent organization and time-management skills.
• Someone who exhibits sound judgment with the ability to prioritize and make decisions.
• Energetic and eager to tackle new projects and ideas.
• Comfortable interacting with high-level executives
• A team player capable of cultivating productive working relationships across the organization.
• Resourceful, with a “can-do” attitude
• Thrives in a fast-paced environment.
• Exceptional communications skills, Exceptional writing, editing, and proofreading skills and ability to pay attention to detail.
• Good time-management skills and has ability to stay organized and has strong interpersonal skills.