Administrative Assistant at Technical University of Mombasa

Requirements/Job Specifications:

• Diploma in Business Management or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
• Proven experience as an Administrative Assistant, or Office Admin Assistant;
• Knowledge of office management systems and procedures;
• Excellent documentation, communication and IT skills;
• Working knowledge of office equipment, like printers and fax machines;
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
• Excellent time management skills and the ability to prioritize work;
• Attention to detail and problem solving skills;
• Excellent written and verbal communication skills; and
• Strong organizational skills with the ability to multi-task;

Duties and Responsibilities:

• Assist in Proposal Writing and Tender Submissions;
• Schedule and coordinate staff and other meetings;
• Collate and distribute mail;
• Prepare communications, such as memos, emails, invoices, reports and other correspondence;
• Write and edit documents from letters to reports and instructional documents;
• Create and maintain filing systems, both electronic and physical;
• Evaluate the company’s compliance program;
• Communicating with a variety of stakeholders; and
• Perform any other duties and responsibilities as may be assigned by the Managing Director or any other person placed in authority from time to time.

Skills & Competencies

• Attention to detail;
• Ability to think objectively;
• Planning, organizing and coordinating skills;
• Strong communication skills;
• Team work and people management skills;
• Report writing skills;
• Good organization, time management and scheduling skills;
• Basic bookkeeping experience, especially in accounts payable/receivable;
• Experience using office management software, including word processing software and spreadsheets;
• Typing speed of at least 60 words per minute with few errors; and
• Ability to multitask