Administrator at Jubilee Insurance

Role Purpose

• The job holder will coordinate the day-to-day administrative activities of the Blue Company Project regionally in close consultation with the Steering committee and other resources made available to the project.

Main Responsibilities

• Look, prospect, and enroll new members to the Blue Company Project on a set monthly target by the steering committee.
  • Plan member onboarding and certification events in collaboration with the steering committee.
  • Collaborate with Blue Company suppliers to ensure availability of new member material such as certificates and plaques during the onboarding event.
• Coordinate the annual registration of members and regular activities engaging members by:
  • Proactively managing the member database on a regular basis and ensuring up-to-date documents for each Blue Company member.
  • Sending out information about the initiative to prospective Blue Companies.
  • Driving member engagement by seeking their participation in Blue Company events.
• Management of Social media pages and company website
  • Undertake monthly website reviews and updates.
  • Develop social media calendar and actively manage all Blue Company social media pages.
  • Update the membership data on the website regularly.
  • Regularly review all Blue Company digital materials such as brochures and ensure they are up-to date.
• Relationship management by executing different Blue Company initiatives such as the Group Purchasing and collaborating with other member-led industry organizations to drive membership.
• Develop and monitor the usage of the Blue Company Project brand materials including the logo, membership certificates, plaques, lapel badges etc. to ensure all guidelines are adhered to, in consultation with the Branding team.
• Administrative responsibilities such as making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems.
• Collate correspondence from members, internal and external sources.
• Arrange and schedule for anti-bribery and whistle blowing protection training, workshops, and seminars for Blue Company members.
• Keeping tabs on member companies in breach of the Blue Company member requirements and reporting them to steering committee and Advisory board.
• Carry out other duties as directed by the steering committee in furtherance of the Blue Company Project’s mission.

Functional Skills

• Performance reporting and presentation skills.
• Good administrative, organizational, and problem-solving skills.
• Excellent communication, sales, and customer service skills.
• Stakeholder management.
• The ability to multitask, work in a fast-paced environment, and meet deadlines.

Qualifications

• A bachelor's degree in business administration or a related field.
• Proficient in the use of Microsoft office suite and packages.

Relevant Experience

• 5 years of working experience preferably in sales, marketing, and administration