Africa Team Coordinator - Legal & Compliance at Stratostaff

ROLES AND RESPONSIBILITIES

• Provide clerical, administrative, and calendar support to L&C Directors across multiple time zones.
• Manage travel arrangements, including booking accommodations, ground transport, and processing travel visas and immunizations for L&C Directors.
• Support other L&C team members with travel needs.
• Prepare and submit expense reports for L&C Directors, ensuring accurate coding in line with organizational policies.
• Track and submit invoices for payment, ensuring accurate coding and proper handling of all invoices.
• Complete contract request forms for various contract types and work with the Finance Business Partner to track, verify, and maintain the L&C contracts schedule, including fee schedules and expiry timelines, ensuring timely amendments and renewals.
• Support budget preparation and quarterly forecasting, including gathering relevant inputs, preparing templates and conducting high level analysis.
• Prepare and maintain an annual calendar of activities for the L&C team, ensuring it is up-to- date and accessible for planning purposes.
• Handle sensitive and confidential matters related to the department’s daily activities.
• Liaise with other departments on administrative matters.
• Maintain file management and record-keeping systems, ensuring efficient organization of electronic and paper files, regular updates of internal documentation, SharePoint sites, and databases.
• Manage relationships with vendors providing knowledge management and filing services.
• Document and maintain records of team processes, lessons learned, and operational templates.
• Identify opportunities to streamline team operational processes, enhance operational efficiency, and implement best practices
• Coordinate and manage logistics for L&C team meetings, events, training sessions, and retreats, including scheduling, itinerary and/or agenda preparation, venue bookings, and document preparation.
• Lead planning and coordinate facilitation of team huddles and engagement activities, including tracking and follow up on action items from engagements through to completion.
• Assist L&C People Leaders with onboarding new team members, ensuring a smooth transition into the team.
• Assist in the planning, implementation and tracking of special projects and other support tasks as may be assigned from time to time.
• Build and maintain relationships with internal staff and external stakeholders.
• Provide backup support to Executive Assistant, Canada Team Coordinator and other admin staff across the client office as needed

Requirements

Academic and Professional Qualifications:

• Diploma in relevant field/O Level Certificate/Certificate in relevant field

Experience:

• Administrative support experience, preferably within a legal or compliance environment.
• Experience with budget preparation and expense reporting.
• High level of integrity, discretion, and professionalism in handling sensitive information.
• Detail-oriented with a proactive approach and a strong sense of ownership in tasks.
• Flexible, adaptable, and capable of executing a range of job duties and adjusting to changing priorities.
• Demonstrates professional maturity, cultural sensitivity, and impeccable integrity that align with the clients’ values.
• Demonstrate a commitment to Mastercard Foundation’s values and vision.