AMU Operations Support Officer at International Rescue Committee

The AMU is a bridge between donors and the field: providing expert technical advice to the field, while maintaining portfolio-level visibility to ensure consistency and compliance, and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently, and supports all staff working across the grants management cycle for all restricted funding from global government sources.

Key Working Relationships

Withing AMU, this position will work on the Planning and Strategic Operations team and work closely with AMU Leaders and Senior Leaders, and broader department members. Outside of AMU, this position will work closely with finance, Global Supply Chain, IT and the Integra team

Responsibilities

• Primary responsibilities include the following:
• Become an integra ‘super user’ to support the organization in the rollout of our financial ERP system
• Provide central administrative support for financial related operations and ensure timely payments for goods and services, including:
• Purchase card expense reports, subscription renewals, and other related filings
• Consultant set-up and payment
• General / misc. Integra expense filing
• Lead on creating finance / procurement processes for unit and work to embed across teams
• Manage IT equipment orders for unit
• Provide limited support for department travel, key meetings, and conferences
• Support other meeting scheduling as needed
• Additionally, while the current unit manager is on secondment, cover the following items and support as needed upon their return:

Support Key Internal AMU Communications Including

• AMU bulletin
• AMU updates to department and broader organization
• Support to staff meetings
• Support to key initiatives, e.g. culture and inclusion
• Other misc. inquiries and comms needs
• Support AMU people processes and tools including onboarding resources, staff list management, unit-wide standards, and e-mail distribution lists
• Support effective use and management of internal platforms including Box, Teams, and RescueNet
• Manage central calendar and support other Senior Leader scheduling as needed

Job Requirements

Demonstrated Skills and Competencies:

• Strong organizational and time-management skills; proven ability to prioritize and deliver on time
• Attention to detail and strong analytical skills
• Excellent verbal and written communication skills as well as, an overall ability to be clear and concise in all communications
• Highly proficient in Microsoft Office suite
• Highly collaborative and able to work independently in a dynamic, cross-functional global team structure
• Ability to manage and work through change in a proactive and positive manner