Archivist/Documentalist (Human Resources), 2 Positions at United Nations Office at Nairobi (UNON)

Duties

• Arrange and digitize signed contracts received from consultants and individual contractors.
• Support with the implementation of SharePoint transfer of documents project on contracts received during COVID 19.
• Upload and arrange all documents received during Covid 19 to Teams folders for all our clients
• Support in developing workflows and procedures related to consultants or any other TAU archiving documentation and record keeping.
• Create reports and other documentation about consultants and any other required record keeping.
• Provide support with the preparation, delivery, and follow up on different activities (e.g. memos, contracts, official documents, communication or others).
• Provide data periodically from iNeed regarding consultants and individual contractors eg gender, nationality/geography etc
• Update promptly, the documents and excel sheet in Teams for the RCS consultants
• Participate in designing and improving archives and records keeping for non-staff (consultants and individual contractors)
• Perform other duties as assigned.

Qualifications/special skills

• Undergraduate studies in Information Sciences, Human Resources or related area is required. Computer literacy in standard software applications is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For this internship, fluency in English is required.