Assistant Manager Administration (MG4) at National Social Security Fund (NSSF)

Reporting to the Manager (Administration), he/she will be responsible for assisting in coordinating and managing all administration functions In line with the funds administration policy.

KEY RESPONSIBILITIES:

• Oversee and manage office facilities and equipment;
• Manage hospitality, cleaning and mail services;
• Manage and coordinate licensing and mail services;
• Provide administrative support services to the other departments and branches;
• Initiate identification and disposal of assets;
• Compile report on the assets identified by teams for disposal to estimate expected revenue;
• Authorize transport schedules and resources to meet the changing demands;
• Manage vehicles in liaison with the Manager, Administration to determine most efficient and effective use, replacement strategy, and ensure compliance with legislation and guidelines;
• Oversee appropriate utilization of vehicles and fuel;
• Manage the renewal of applicable licenses for Fund’s fleet of motor vehicles;
• Ensure all Fund vehicles are insured at all times;
• Authorize valuation of vehicles that are due for replacement and make recommendations for purchase to Procurement; and
• Ensure all contracts with service providers are well managed.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in social sciences or related field from a recognised institution;
• Master’s Degree in social sciences or related field from a recognised institution is an added advantage;
• Professional qualification in any of the following disciplines: social sciences; Business Administration; Public Relations or related field from a recognized institution;
• At least ten (10) years’ work experience three (3) of which should have been at a supervisory position;
• Management course from a recognized institution;
• Membership to a relevant and accredited professional body and in good standing;
• Management course from a recognized institution; and
• Proficiency in computer applications.