Aviation Safety Administrator at ALS Limited

Job Purpose

• To provide administrative and coordination support to the Safety Department by maintaining safety records, supporting Safety Management System processes, coordinating safety activities, and ensuring effective document control and regulatory compliance.

Duties

• Maintain and control safety records, reports, manuals, and SMS documentation.
• Manage the safety reporting database system and assist with tracking corrective actions to closure.
• Prepare periodic safety reports, correspondence, notices, and departmental communications.
• Assist with coordinating safety meetings, audits, inspections, training activities, and maintain related records.
• Support incident investigations through record management.
• Maintain document control processes, ensuring safety manuals and policies, and procedures remain current.
• Assist with regulatory submissions, compliance monitoring, and internal/external audits.
• Manage departmental filing, procurement requests, office supplies, and other administrative activities.
• Perform any other duties assigned by the Head of Safety.

Requirements

• Diploma or Bachelor's degree in Aviation Management, Safety Management, Business Administration, or a related field.
• Training in aviation safety, quality management, or SMS is an added advantage.
• Administrative experience, preferably in aviation, safety, compliance, or quality assurance.
• Knowledge of aviation safety principles, SMS, and regulatory requirements.
• Strong organizational, document management, and administrative skills.
• Proficiency in Microsoft Office applications.
• Excellent communication, reporting, and interpersonal skills.
• High level of accuracy, confidentiality, and attention to detail.
• Ability to manage multiple priorities and meet deadlines.