Bids and Proposals Officer at Zamara Kenya

Roles and responsibilities

Achieving Zamara’s ambitious strategic priorities will be complex and challenging. Its continued success will be dependent on building and retaining a world-class team.

The Bids and Proposal Officer will be responsible for identifying opportunities for bid submissions, developing bid-winning strategies, conducting research, writing and editing proposals, negotiating with stakeholders, and collaborating with other team members to ensure bid security.

This role reports to the Bids and Proposals Leader

In more detail, the areas of responsibility include:

• Responsible for producing articulate, informative and effective proposals while adhering to budgetary and time constraints.
• Researching, preparing, writing, managing and submitting all necessary information required for RFPs, RFQs, RFIs, other tenders PQQs, EOIs, post tender clarifications and keeping all bid collateral up to date.
• Support and drive the bid process.
• Maintain library of records, archives and proposal performance database for all company submitted proposals
• Compile, edit and proofread proposals which contain technical content and designs ensuring that they are presented in a professional and concise manner while observing brand guidelines.
• Ensure that the most appropriate and relevant solutions for each bid are effectively pulled together from all parts of the business
• Review and revise documents prepared by others and coordinate preparation of those materials in a completed bid document
• Coordinate and plan all client presentations required as part of the pre-bid and post bid submission.
• Drive continuous improvement through post bid reviews both internally and with customers.
• Negotiate with specialist suppliers and/or subcontractors.
• Respond to clients’ and other stakeholders’ queries before, during and after bid has been submitted.
• Ensure supplier and consultant contracts and service agreements are accurately finalized and filed appropriately.
• Assess and address the technical and commercial risks relating to the bids.
• Develop a set of standard templates for less complex bids.

Experience and personal qualities

• Bachelor’s degree in Business management, Project management or its equivalent
• 3 to 5 years’ experience required in a similar proposal development position
• Demonstrate a sound understanding of the industry and be able to communicate and negotiate with a range of stakeholders
• Extensive bid writing experience
• Ability to influence assertively to get results
• Efficient with the ability to meet deadlines and work with minimal supervision
• Team and action oriented
• Experience in proposal or grant writing
• Substantial experience using MS office
• High personal integrity and confidentiality
• High analytical and excellent negotiation skills
• Flexibility to work non-standard hours when required
• Good interpersonal skills