Bookkeeper / Accounts Assistant at Career Options Africa Ltd

• We are seeking a detail-oriented and reliable Bookkeeper / Accounts Assistant to support the financial and operational administration of our business and associated operations.

Key Deliverables

• Bookkeeping & Financial Records Management
• Record and maintain accurate financial transactions within the Company’s accounting system.
• Review bank statements and categorise income and expenses accurately tsupport financial reporting and analysis.
• Ensure financial records are complete, organised, and up tdate for review by the external Accountant.
• Assist with reconciliation of bank accounts, supplier payments, and operational expenses.
• Contractor Payroll & Payment Support
• Review system-generated, geo-tagged and time-stamped job completion records submitted by contractors tvalidate hours worked per job card.
• Compile and maintain daily summaries of verified contractor work hours tsupport accurate fortnightly invoicing.
• Prepare contractor work summaries and payment schedules tbe shared with contractors for invoice generation.
• Assist with reviewing contractor invoices against verified work records before payment processing.
• Maintain clear and auditable payroll support records treduce disputes and ensure transparency.
• Operational Financial Support
• Support preparation of payment schedules for contractors, suppliers, and service providers.
• Assist with tracking operational costs such as fuel, tolls, consumables, and site-related expenses.
• Maintain cost records tsupport business performance monitoring and budgeting.
• Flag discrepancies, missing records, or inconsistencies for review by management or the Accountant.
• Historical Transaction Review & Categorisation
• Review historical bank statements and apply appropriate labels ttransactions for proper financial classification.
• Support clean-up and organisation of prior financial data timprove reporting accuracy.
• Ensure records are structured in a way that enables deeper accounting review,
• compliance checks, and tax analysis by the Company’s Accountant.
• Reporting & Documentation
• Maintain updated bookkeeping and payroll support records on a daily basis tensure timely and accurate reporting.
• Prepare clear weekly or fortnightly summaries highlighting:
• Completed bookkeeping tasks
• Contractor payment status
• Outstanding items or discrepancies
• Ensure all documentation is properly filed and accessible for audit or review.
• Systems & Data Management
• Use designated accounting and operational systems (e.g., Xeror equivalent) accurately and consistently.
• Handle financial and contractor data with confidentiality and professionalism.
• Follow company data protection and access protocols when handling sensitive information.

Professional Qualifications

• Finance, Accounting And Assurance Services    
• Diploma or Certificate in Accounting, Finance, Business Administration, or a related field
• Prior experience in bookkeeping, accounts assistance, or payroll support is an advantage
• Experience supporting contractor-based or service businesses is an added advantage
• Familiarity with accounting software (e.g., Xero, QuickBooks) is desirable Working Relationship