Business Administrator at Microsoft

Overview

Are you driven and flexible? Do you have a strong desire to impact and influence the day-to-day business needs of a high-functioning team? If so, we have a great opportunity for you on the Windows Fundamentals team. The team is rapidly growing its footprint in Africa, and we are looking for an experienced Business Administrator to support our mangers and team in Nairobi, Kenya. 

The ideal candidate will have great attention to detail, be able to proactively anticipate needs and shift priorities quickly, be driven, self-aware, and have a strong sense of ownership. 

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Qualifications

Required Qualifications

• 2+ years Administrative, Business Support, and/or customer service experience
  • OR equivalent experience
• Effective written and verbal communication skills, including teamwork, facilitation, and negotiation.
• Experience managing executive visits, team events, budgeting, procurement and asset management.
• A great attitude and positive approach to people and tasks.

Preferred Qualifications

• BA/BS degree is desirable but not required.
• 4+ years of proven relevant work experience. 

Responsibilities

• Planning and coordination of domestic and international travel plans  
• Partnering with a team of business administrators to support the organization’s T&E budgets, employee onboarding, and offboarding 
• Assisting with headcount management, vendor account management and onboarding and distribution and security group ownership and management  
• Timely and accurate reconciliation of expenses, ensuring employees’ expenses comply with company policies and appropriate category of spend 
• Space management, office moves, new hire set up and onboarding and procurement of equipment and supplies and organizing, managing and facilitating team events.  
• Maintaining manager and group information with confidentiality 
• Influencing and embracing cross-functional/cultural teams   
• Ensuring compliance with Microsoft and team policies and procedures  
• Rhythm Of Business:  rhythms Of Business are typically driven in consultation with the team leadership and include townhalls and various technical reviews 
• Business Operations: Proactively manage budget and accounting processes for the team, ensure operational hygiene and compliance to policies  
• Executive Support: support executives travel itineraries, calendar, expenses, … Support end to end logistics and schedules for our external/internal executives including coordination with various levels of globally distributed teams. Manage schedules/calendars for the leader/s and anticipate needs to enable them to be more productive   
• Team support: effectively plan and organize different team events. Coordinate off-sites. Single point of contact for all administrative tasks like raising purchase orders, verifying expenses as needed, procuring gifts/awards/…, promptly assisting with team requests while ensuring compliance with corporate policies and procedures.  
• New Hires and workforce planning: help with new hires onboarding. Update and maintain organizational distribution lists, org charts and reporting and serve as a single point of contact for onboarding/exit processes and formalities 
• Asset Management: Responsible for keeping track of all physical assets for the team, as well as procurement and disbursement per policy and budget