Business Services Coordinator at Qatar Airways

We are recruiting for Business Services Coordinator for Nairobi, Kenya.

• The selected candidate will support the Line Manager in supporting the outstation teams in all required financial, legal, procurement matters and liaise with the Head Office Finance and Procurement teams with all outstation services activities.
• Collaborate with internal and external stakeholders in relations to all Business Services activities that enable the Operational teams to undertake their business, thereby enhancing the efficiency of the operational and QR revenue generating teams.
• Actively participate in building strong relationships and maintain good communication with Head Office functions of Finance and Procurement to ensure efficiency of processes and continuous improvements supporting them from an outstation perspective as required.    

Accountabilities

• Able to prepare and understand payroll preparation for both Local & expatriates, processes, requirements on local labor law changes, book and manage all payroll related invoices eg Pension, PAYE, NSSF and ensure payment on time.
• Assist in verifying all Cargo & commercial support related invoices against contracts and Purchase orders
• Disbursement of petty cash claim, manage staff claim (Entertainment & Duty Travel ) and accounting the same financial Oracle system.
• Coordinate and assist to HO Accounts payable, Accounts receivable, Tax unit and Treasury unit on information raised by each unit.
• Take active participation in station procurement, identify local potential service provider, obtain quote, analysis and prepare cost evaluation sheet, process purchase order and contract with service provider.
• Maintain station database like list of Contract, records of payment made to comply local requirement, Maintain staff and other Insurance related records.
• Able to generate and analysis on financial report.
• Support User department by ensuring GL codes, Taxes and POS are accurate.
• Working with User Department to monitor and manage costs and review cost variances, reconciling spends versus budget.
• Support local station with administrative tasks as required ensuring smooth running of the station.
• Working with User Department to monitor and manage costs and review cost variances, reconciling spends versus budget.
• Manage local deposit register and ensure up to date and accurate.
• Able to deal with banker on daily task.

Be part of an extraordinary story 

• Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make.
• You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience.
• You have the chance to be a part of our future, and build the life you want while being part of an international community.
• Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.
• Together, everything is possible. 

Qualifications

• Minimum Diploma with at least 2-3 years of relevant experience
• Local Tax Knowledge, mandatory filing returns, WHT & VAT claimable filing return and payment
• Familiar with East Africa Tax Regulations
• Experience in dealing with local lawyer
• Good knowledge of MS Office (Word/ PowerPoint/ Excel)
• Excellent relationship building and communication skills
• Good knowledge of commercial contracts and finance related processes (invoice flow, ERP, payment processes)
• Flexible and ability to work independently.
• Problem-solving skills, efficiency-oriented mindset