Clerical Officer at Office of the Controller of Budget (OCOB)

Job Purpose

This position is responsible for carrying out general tasks related to human resources, supply-chain management and registry services.

Key Responsibilities/ Duties / Tasks

• Compiling statistical records;
• Carrying out transactions related to personnel information;
• Filing receipts;
• Receiving, sorting out, filling and dispatching correspondence;
• Recording, folioing and filling applications for registration and licensing documents;
• Preparing initial documents for issuance of stores;
• Preparing Pay Change Advice (PCAs);
• Checking general office cleaning and security of buildings and equipment;
• Verifying pension claims;
• Processing documents for issuance of licenses;
• Maintaining and updating files;
• Controlling movements of records and files; and
•  Managing registers.

Job Dimensions:
Financial Responsibility

• N/A

Responsibility for Physical Assets

• Responsible for the assets assigned by the office of the Controller of Budget as perthe office’s asset register.
• 
  Job Competencies (Knowledge, Experience and Attributes / Skills). 

Academic qualifications

• Kenya Certificate of Secondary Education (KCSE) mean grade C- (Minus) or equivalent qualification from a recognized institution.

Professional Qualifications

• Certificate in any of the following disciplines: - Human Resource Management (HRM), Business Administration, Kenya Accounts Technician Certificate (KATC), Supply Chain Management, Records Management or equivalent qualification from a recognized institution

Functional Skills, Behavioral Competencies/Attributes:

• Proficiency in computer applications; and
• Met the requirements of Chapter Six of the Constitution; and
• Shown merit and ability as reflected in work performance and results