Corporation Secretary And Manager Legal Services at Lake Victoria South Water Services Board (LVSWSB)

LVSWWDA 3: REF:-LVS/HR/CSL/5/2020

The position is responsible functionally to the Board of Directors and administratively to the Chief Executive Officer for the following:

• Providing guidance to the Board on their duties and responsibilities and on matters of governance.
• Assisting the Board in carrying out Board induction and training; updating the Board and Committee Charters; preparation of Board Work Plans; Board evaluation; governance audit; and implementation of the Code of Conduct and Ethics.
• Facilitating the development, updating and application of the Board of Directors governance instruments.
• Safe custody of the seal of the Agency and accounting to the Board for its use.
• Maintaining and updating the register of conflicts of interest.
• Ensuring that Board members are aware of all relevant laws affecting the organization. 
• Facilitating effective communication between the organization and the shareholder.
• Promptly filing annual returns with relevant authorities.
• Circulating Board and Committee papers in advance of any meeting, except in exceptional circumstances.
• Maintaining and storing of the records of the Board and its Committees.
• Coordinating the development of the draft performance targets for the Board of Director, being contracted and evaluated annually.
• Developing draft performance targets for Corporation secretarial, being contracted and evaluated annually.
• Any other responsibilities assigned by the Board of Directors or the Chief Executive Officer.
• In addition, the position is responsible to the Chief Executive Officer for the following:
• Establishing and managing Legal Registry.
• Providing advice on and interpreting all policies, information, events, matters, questions and issues that have legal implications on the Agency.
• Reviewing and providing legal opinion and guidance on draft memoranda, contracts and other instruments that bind the Agency.
• Ensuring all statutory obligations of the Agency and its officers are brought to the attention of the Chief Executive Officer and other relevant officials.
• Safeguarding the Agency’s interests in court proceedings as well as in other disputes and engagements.
• Registration and safe custody of instruments for the Agency’s properties and assets, including concessions and acquisitions.
• Organizing and coordinating the facilitation and timely production of Agency’s witnesses and evidence in court.
• Formulation and implementation of policies, strategies and interventions that minimize the Agency’s legal exposure and costs.
• Defining Agency’s requirements as well as service levels and ensuring sound management of contracts for outsourced governance audit and legal services.
• Facilitating speedy resolution of disputes that have legal implications.
• Legal drafting of the Agency’s instruments including codes, cooperative frameworks, deeds of handover, agreements, memoranda, regulations and guidelines.
• Establishing and managing the system for Alternative Dispute Resolution for the Agency.
• Providing legal guidance on joint ventures and public-private partnership initiatives.
• Carrying out annual legal risk assessment of the Agency and defining mitigation measures in consultation with other heads of functional units.
• Conducting legal due diligence on third parties when required.
• Preparation of draft annual work plans, budgets and performance targets for corporation secretarial and legal services.
• Formulation of policies, strategies and procedures for improved delivery of corporation secretarial and legal services.
• Preparation of periodic reports on corporation secretarial and legal services.
• Provision of leadership and guidance to the Corporation secretarial and legal services teams.
• Prudent, transparent and accountable management of resources allocated for corporation secretarial and legal services.
• Establishment, maintenance and enhancement of productive internal and external stakeholder linkages and engagement in execution of corporation secretarial and legal services.
• Developing draft performance targets for legal services, being contracted and evaluated annually.

Requirements

To effectively perform the outlined duties, the Agency seeks to recruit a candidate with the following qualifications:

• Bachelor’s Degree in Law or equivalent from a recognized university.
• Master’s Degree in Law or Business Administration or Project Management or Environment or Social Sciences or equivalent from a recognized university is an added advantage.
• Post graduate diploma in law from Kenya School of Law or its equivalent.
• Being a Certified Public Secretary of Kenya is an added advantage.
• Attending a leadership course lasting at least four weeks is an added advantage.
• Be a member of a professional body in good standing.
• Be a licensed professional.
• At least six years of relevant experience in practicing law and related activities.
• Two years of relevant experience in provision of corporation secretarial services and/or in an organization with equivalent mandate and scope of responsibilities.
• Demonstrable negotiation, communication, networking, technical, analytical, strategic thinking, proposal writing, mentoring, coaching, problem solving, presentation and team leadership skills.
• Track record of achievement of set performance targets.
• Meet requirements of Chapter Six of the Constitution.