County Budget Coordinator at Office of the Controller of Budget (OCOB)

Job Purpose

This position is responsible for advising the Controller of Budget on effective methods of county budget implementation, facilitating authorization of withdrawals from County Revenue Funds and other public funds. The holder is responsible for preparation of statutory and special reports on Budget Implementation.

Key Responsibilities/ Duties / Tasks:

Managerial / Supervisory Responsibilities

• Implementing policies, strategies, frameworks, work plans, legislation, guidelines, standards, procedures, and regulations of the OCOB;
• Compiling and analyzing requests for withdrawals from the County Revenue Fund and any other public fund that by an Act of Parliament requires approval of the COB for withdrawal from that fund;
• Coordinating the preparation of budget implementation and monitoring reports for County Governments and making recommendations to the COB on measures to improve budget implementation in accordance with Article 228 of the Constitution;
• Implementing the formats for requisitions and approvals of withdrawals of funds;
• Enforcing parliamentary budgetary ceilings on County Governments’ expenditure;
• Providing technical advice on preparation of special reports on particular issues upon request by the President, Parliament, or County Assembly under Article 254 (2) of the Constitution;
• Providing technical advice on preparation of special reports to Parliament and County Assembly on funds withheld by the Cabinet Secretary in charge of finance;
• Reviewing and making recommendations on County Fiscal Strategy Papers, County Budget Review Outlook Papers, and County Debt Management Strategy Papers;
• Ensuring that the County Fiscal Strategy Papers, County Budget Review Outlook Papers, and County Debt Management Strategy Papers are aligned to the Budget Policy Statement and the County Integrated Development Plan.
• Preparing quarterly budget implementation reports for the County Governments under Article 228 (6) of the Constitution;
• Preparing special reports on particular issues as may be requested of the COB by an Accounting Officer at the County level;
• Ensuring proper internal monitoring and control systems and procedures at the County office;
• Publicizing the reports which are submitted to the County Assemblies;
• Investigating and publicizing reports emanating from County Governments on any matters that have come to the attention of the COB under Article 252(1)(a);
• Attending County Assembly sessions and following-up on the implementation of the recommendations raised in the reports;
• Maintaining a Risk Management Register and advising on mitigating measures for addressing risks in the Counties;
• Capacity building on public participation on budget implementation in the Counties;
• Ensuring business continuity plans are developed and operational in the Counties;
• Implementing Business Process Re-engineering (BPR) in the County offices;
• Facilitating stakeholder engagement and fostering a corporate culture that promotes ethical practices and good corporate citizenship; and
• Implementing the OCOB’s strategic plan, budget, and performance contract.

Job Dimensions:

Financial Responsibility

• Reviewing County Government Exchequer Requests
• Preparing and monitoring the execution of OCOB county office budget

Responsibility for Physical Assets Responsible for the assets assigned by the office of the Controller of Budget as per the office’s asset register

Decision-Making / Job Influence

• Financial
• Analytical

Job Competencies (Knowledge, Experience and Attributes / Skills):

Academic qualifications

• Bachelor’s degree in any of the following disciplines: Economics, Statistics, Finance, Commerce, Business Administration or equivalent qualification from a recognized institution.

Professional Qualifications / Membership to professional bodies

• Certified Public Accountant CPA (K) or Association of Chartered Certified Accountants (ACCA) or Chartered Financial Analyst (CFA) or its equivalent.
• Membership in good standing with a relevant professional body.

Previous relevant work experience required:

• Served as Fiscal Analyst for a minimum of four (4) years or at least eight (8) years’ experience in a relevant field.

Functional Skills, Behavioral Competencies/Attributes:

• Certificate in a management course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications;
• Met the requirements of Chapter Six of the Constitution; and
• Demonstrated professional competence and ability as reflected in work performance and results.