Deputy Director, Human Resource Management and Administration at Independent Policing Oversight Authority (IPOA)

IPOA/HR/01/2024

Job Purpose

Responsible for providing overall strategic leadership in Human Resource management and Capacity building to enable delivery of the Authority’s overall mandate.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• Spearhead development, implementation and/or review of policies, strategies, guidelines, plans, standards and procedures that impact on human resource, administration, knowledge and records management while ensuring compliance to applicable laws, statutes and circulars;
• Oversee staff training and development in the Authority;
• Spearhead employee relations and welfare programs in the Authority,
• Oversee staff discipline and grievance handling mechanisms;
• Oversee management of staff remuneration, benefits and rewards;
• Oversee staff performance management in the Authority;
• Lead in development of internal and external reports in the directorate;
• Steer management of records and information systems in the directorate;
• Foster collaborative working relationships with other stakeholders, directorates and departments;
• Oversee management of outsourced human resource and administration service providers;
• Oversee fleet management in the Authority;
• Oversee management and safeguarding of the Authority’s assets;
• Oversee knowledge sharing initiatives in the Authority;
• Lead in identification of risks and formulate measures to mitigate risks in the directorate;
• Direct the utilization of financial and material resources allocated to the directorate; and
• Steer staff coaching, mentorship and capacity development programs in the Authority.

Operational Responsibilities / Tasks

• Provide advisory services on matters related to Human Resource and administration in the Authority;
• Facilitate disaster preparedness, management & recovery program for records in the Authority;
• Execute and communicate the CEO’s and Management decisions;
• Chair directorate meetings;
• Develop and implement Individual annual work plan;
• Develop periodic individual performance reports and
• Implement risk mitigation measures.

Job Dimensions:

I. Financial Responsibility

• Guide the development and monitor implementation of directorate annual work plan and budgets.

II. Responsibility for Physical Assets

• Responsible for Office equipment, furniture and records

III. Decision Making / Job Influence

• Strategic decisions
• Managerial decisions
• Operational decisions

IV. Working Conditions

• Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Master’s Degree in any of the following disciplines: Human Resource Management/Development, organizational development, Industrial Relations, Business Administration (Human Resource Option), Information Sciences; Social Sciences or equivalent qualification from a recognized Institution;
• Bachelor’s Degree in any of the following disciplines: Human Resource Management/Development, Industrial Relations, Business Administration (Human Resource Option), Information Sciences, Social Sciences; or equivalent qualification from a recognized Institution.

Professional Qualifications / Membership to professional bodies

• Professional qualification and membership to a professional body;
• Leadership course lasting not less than six (6) weeks from a recognized institution.

Previous relevant work experience required.

• Served in the position of Senior Assistant Director in either human resource, administration or records and knowledge management for a minimum period of three (3) years at IPOA grade 4 or for a period of fifteen (15) years in human resource and administration, three (3) of which must have been in a senior management level in the Public or private sector.