Deputy Director, Supply Chain Management - 1 Post at Kenya Utalii College

Job Purpose.

• This cadre is responsible to provide professional opinion to the Accounting Officer for efficient and effective procurement of goods, works and services, inventory management and Assets Disposal, provide secretariat role to all Adhoc constituted committee by Accounting Officer in provision of the Public Procurement and Disposal Act 2015 and Regulation of 2020

Job Description
Duties and responsibilities will entail:

• Plan and review the college and hotel annual procurement and disposal of assets for the purpose of monitoring and maintaining procurement records.
• Lead negotiations for major purchases and contracts to ensure the institution achieves value for money spent during procurement.
• Initiate market surveys in order to compare quality and prices of various items, thereby ensuring the prices quoted by contractors is reasonable.
• Monitor the disposal process done by the supply chain division, to ensure adherence to the procurement laws.
• Advise the accounting officer in matters relating to supply chain approvals when need arises.
• Monitor the supply chain performance through the Electronic Resource Planning (ERP) system to ensure adherence to the public procurement and assets disposal regulations.
• Initiate and facilitate procurement processes to ensure timely delivery of quality goods, works and services for the smooth running of the operations of the institution.
• Write professional opinions on a daily basis in line with the Technical Evaluation Committee Report to advise the accounting officer.
• Approve Local Purchase Orders for daily supplies in the college and hotel, while ensuring stock levels are maintained in the stores for operations continuity.
• Act as the secretary to the Technical Evaluation Committee for the purpose of advising on matters relating to procurement.
• Control purchases of goods and services to ensure they are within the procurement plans and financial budgets. xii) Implement cost effective stock holding levels to spearhead cost reduction in procurement initiatives in all departments in the institution.
• Provide leadership to ensure efficient and effective management of staff and resources in the supply chain division.
• Advise user departments on possible cost cutting measures to prevent over expenditure on inventory.

Person Specifications
For appointment to this grade, a candidate must have:

• Masters Degree from a recognized institution.
• Bachelors Degree in any of the following disciplines; procurement, Supply Chain Management, Logistics or any equivalent qualifications from a recognized institution.
• Fifteen (15) years’ work experience three (3) of which should be in a Management position.
• Leadership Course lasting not less than four (4) weeks from a recognized institution.
• Member of a professional body in good standing.
• Proficiency in computer applications.
• Fulfilled the requirements of Chapter Six of the Constitution.

Key Competences and skills

• Mentorship, coaching and leadership skills.
• In-depth knowledge of the government policies and regulations in public procurement.
• Demonstrated outstanding professional competence in supply chain services.
• Proficiency in Information Technology.
• Strategic thinking.
• Strong managerial skills and ability to lead teams.
• Excellent listening skills.
• Strong analytical skills.
• Proficiency in IT.
• Strong communication and reporting skills.
• Strong managerial skills and ability to lead teams.
• Interpersonal and negotiation skills
• Ethical and integrity.
• Attention to details.
• Problem solving.
• People Management skills.