Director of Operations at Feed the Children

Principal Responsibilities

General Responsibilities

• Support on all issues relating to operational functions to ensure programmatic impact and establish and maintain a competitive position at the country office level.
• Develop, implement, and monitor day-to-day operational systems and processes to ensure long-term operational excellence for the country office.
• Manage and increase the effectiveness and efficiency of operations through improvements of each function as well as coordination and communication between functions.
• Plan, monitor, and analyze key metrics for the day-to-day performance of the operations to ensure efficient and timely completion of tasks.
• Contribute to country office strategy in the areas of procurement, Information technology, logistic, communications, security, and maintenance to ensure that the country office achieves its short and long-term objectives.
• Oversee the acquisition, maintenance and disposition of supplies and equipment in compliance with internal and donor requirements.
• Work with the management team in the development of operational budgets and adjust as necessary to promote cost efficiency.

Procurement Process

• Monitor procurement processes, systems, and mechanisms to eliminate deficiencies in procurement processes.
• Ensure timely preparation of procurement plans and monitor implementation thereof.
• Review and approve documentation for the procurement of goods and services.
• Ensure efficient systems to manage suppliers and all service level agreements.

Travel and Transport Management

• Develop and implement travel and transport-related policies and procedures.
• Work closely with Human Resources to oversee organizational insurance policies.
• Ensure compliance with all safety procedures related to OSHA, WIBA etc.

Logistics

• Oversee facilities management.
• Ensure efficient distribution and record-keeping of commodities including donated goods

Compliance and Risk Management

• Ensure compliance with the NGO Board requirements.
• Support governance-related tasks in compliance with Kenyan law.
• Work closely with Human Resources to oversee organizational insurance policies.
• Ensure compliance with all safety procedures related to OSHA, WIBA etc.

Job Level Specifications

• Extensive operations management experience
• Analytical skills to evaluate data and performance/operation metrics
• Excellent inter-personal and negotiating skills
• Excellent organizational skills and leadership abilities
• Excellent time management skills
• Excellent decision-making skills
• Excellent planning and project management skills
• Excellent verbal and written communication skills
• Software and Finance management

Experience

• 5-7 years working experience as a Director of Operations/Operations Manager
• Experience working in NGO set up will be an added advantage
• Supervision, training, and performance management of staff.

Education/Certifications

• University Degree in Business Management or related social science

Closing date 15 Apr 2022