Openings at Feed The Children

Principal Responsibilities

General Responsibilities

• Support on all issues relating to operational functions to ensure programmatic impact and establish and maintain a competitive position at the country office level.
• Develop, implement, and monitor day-to-day operational systems and processes to ensure long-term operational excellence for the country office.
• Manage and increase the effectiveness and efficiency of operations through improvements of each function as well as coordination and communication between functions.
• Plan, monitor, and analyze key metrics for the day-to-day performance of the operations to ensure efficient and timely completion of tasks.
• Contribute to country office strategy in the areas of procurement, Information technology, logistic, communications, security, and maintenance to ensure that the country office achieves its short and long-term objectives.
• Oversee the acquisition, maintenance and disposition of supplies and equipment in compliance with internal and donor requirements.
• Work with the management team in the development of operational budgets and adjust as necessary to promote cost efficiency.

Procurement Process

• Monitor procurement processes, systems, and mechanisms to eliminate deficiencies in procurement processes.
• Ensure timely preparation of procurement plans and monitor implementation thereof.
• Review and approve documentation for the procurement of goods and services.
• Ensure efficient systems to manage suppliers and all service level agreements.

Travel and Transport Management

• Develop and implement travel and transport-related policies and procedures.
• Work closely with Human Resources to oversee organizational insurance policies.
• Ensure compliance with all safety procedures related to OSHA, WIBA etc.

Logistics

• Oversee facilities management.
• Ensure efficient distribution and record-keeping of commodities including donated goods

Compliance and Risk Management

• Ensure compliance with the NGO Board requirements.
• Support governance-related tasks in compliance with Kenyan law.
• Work closely with Human Resources to oversee organizational insurance policies.
• Ensure compliance with all safety procedures related to OSHA, WIBA etc.

Job Level Specifications

• Extensive operations management experience
• Analytical skills to evaluate data and performance/operation metrics
• Excellent inter-personal and negotiating skills
• Excellent organizational skills and leadership abilities
• Excellent time management skills
• Excellent decision-making skills
• Excellent planning and project management skills
• Excellent verbal and written communication skills
• Software and Finance management

Experience

• 5-7 years working experience as a Director of Operations/Operations Manager
• Experience working in NGO set up will be an added advantage
• Supervision, training, and performance management of staff.

Education/Certifications

• University Degree in Business Management or related social science

Closing date 15 Apr 2022

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Principal Responsibilities

Travel and Transport Management

• Supervise all drivers using practical work schedules developed in a team environment.
• Ensure that the organization’s vehicles are properly serviced, maintained and that warranties are carefully utilized to minimize costs.
• Analyze and advise the Operations Director on vehicle needs to meet the demands of the country office program.
• Ensure timely renewal of all FEED vehicle licenses, inspection stickers, insurances, vehicle trackers, etc.
• Monitor the use of FEED vehicles and ensure that all drivers comply with FEED vehicle usage policy to ensure that there is no misuse.
• Co-ordinate regular servicing of all FEED vehicles, including field offices, and facilitate repairs as necessary.
• Conduct routine inspections of all FEED vehicles and provide monthly reports of the same.
• Review all transport paperwork including logbooks to ensure that accurate records are maintained.
• Manage the vehicle fuel card system to ensure cost-efficiency.
• Optimize planning and management activities to make sure established deadlines are met.
• Coordinate transport requests, provide technical support to the transport team, and structure all transport processes so that teams can excel in the performing of duties.

Inventory Management

• Oversees inventory of vehicles and equipment and manages the distribution.
• Manages inventory tracking system to record deliveries and stock levels.
• Evaluate deliveries and product levels to improve inventory control procedures.
• Analyzes daily product and supply levels to anticipate inventory problems and shortages.
• Controls inventory levels for cost-effectiveness.
• Regularly reviews freight costs, transportation rates, and/or the prices of raw materials to minimize costs where possible.

Supply chain process

• Establish an effective supply chain process, adhere to the safety rules/regulations/objectives, and manage supply chain activities, logistics, and distribution.
• Provide leadership in the supply chain process to manage and minimize the risks that could affect or interrupt the supply chain.
• Work with procurement unit to evaluate suppliers and negotiate contracts with vendors for all acquisition needs.
• Oversee product storage, handling, and distribution.

Job Level Specifications

• Excellent organizer with computer good skills for creating reports and schedules.
• Self-starter, creative, and rational thinker who works with little or no supervision.
• A team-player with good planning and people skills.
• Passionate about the mission and vision of FEED.
• Understanding of accident reporting procedures and insurance regulations.
• Good communication skills who can transfer new knowledge to the team.
• Should have high integrity and lead by example.

Experience

• Relevant experience in fleet management tracking systems.
• Relevant experience in inventory management
• Past experience as a Transport Supervisor with a fleet of 6 to 10 vehicles will be added advantage

Education/Certifications

• Degree in business administration, logistics, or related field preferred or a high school diploma with 5+ years experience in customer service or logistics management a must.
• 3 years of accident-free unbroken driving experience with a valid Class BCE license
• Qualification in motor vehicle mechanics will be an added advantage.
• Training certificate in First Aid.
• Kenya Police Certificate of Clearance – Good Conduct.

Closing date 14 Apr 2022