Director Supply Chain Management at Vihiga County Government

Duties and Responsibilities

• Guide and advise accounting officers in charge of all county entities on procurement matters. Issue a professional opinion to accounting officers on matters of procurement;
• Assist county entities in procurement and disposal of works, supplies, services and assets in line with Public Procurement and Asset Disposal Act, 2015 and Regulations, 2020 thereon;
• Ensure full implementation of the E-procurement proceeding and safe custody of all procurement records in accordance with the Act;
• Ensures that the procurement of goods, works and services are within approved budget;
• Tender opening
• Inspection
• Evaluation
• Ensure procurement plans are prepared and uploaded on IFMIS in conformity with the medium-term fiscal frame work and fiscal policy objectives and submit them to the relevant authorities;
• Ensure proper inventory control, assets and stores management and distribution of goods to county entities. Implement a stores management systems to manage inventory electronically;
• Enhance and ensure implementations of the preferences and reservation scheme in order to comply with the public procurement and Asset Disposal Act, 2015 and regulations, 2022;
• Keep and maintain an updated list or register of prequalified suppliers;
• Prepare monthly, quarterly and annual procurement statutory reports and submit to the Public Procurement and Regulatory Authority within  the set legal timeframe through the Chief Officer and County Executive
• Committee member for Finance and Economic Planning;
• Prepare on a monthly basis a report on all contracts awarded giving specific details as per who won the tender and display it on public websiteor notices as per the presidential Directive/Executive order on ‘Procurement of Public goods, works and Services by public entities, ‘issued on 13th June 2018;
• Attend to all procurement Audit matters by oversight institutional and organize staff capacity building on procurement standards, laws, best principles and practices and adoption of automation;
• Sensitize suppliers and contractors on AGPOs and PPAD, 2015 and
• Regulations, 2020 and any other applicable laws;
• Enforce compliance in the entire supply Chain Management Services cycle pursuant to PPAD, 2015 and Rregulations,2020 by supervising all procurement ad hoc committees which include but not limited to:

Specifications :

• Tender and service contracts awards
• Stock taking
• Project management
• Monitoring and Evaluation
• Asset disposal.

Qualifications

• Be a Kenyan Citizen;
• A Diploma in Supplies Management or is approved equivalent from a recognized institution;
• A Bachelor's Degree in any of the following; commerce, Business Administration, Economics, procurement and supply management, marketing or the equivalent qualifications from a recognized institution;
• A Master’s Degree in any of the following; procurement and supplies chain management, business Administration, commerce, logistics and supplies management or any other relevant field from a recognized institution;
• A member of the Kenya institute of Supplies in good standing;
• Conversant with IFMIS and other revenue management accounting or
• Enterprise Resource Planning (ERP) packages;
• Served as a procurement officer in the public or private sector for a minimum period of ten (10) years, five (5) of which Must be in a senior management position;
• Attended a Senior Management Course or Strategic Leadership Development programme lasting for at least four (4) weeks;
• Demonstrate a thorough understanding of national goals, policies and development objectives and ability to align them to the County’s mandate;
• Be conversant with the provisions of the Public Financial Management Act, 2012, the Public Procurement and Assets Disposal Act, 2015 and theregulations thereto;
• Must satisfy the requirements of Chapter Six of the Constitution of Kenya.
• Be a good team player with exemplary leadership qualities, interpersonal, communication and collaborative skills;
• Proficiency in Computer Application Skills relevant to financial management from a recognized institution.