DREEM Finance and Grants Assistant, Pan Africa at World University Service of Canada

ROLE DESCRIPTION:

• The DREEM Finance and Grants Assistant, Pan-Africa will support the projects RLO/ financial operations and compliance. This includes supporting RLO Administration and Management, by processing payments, tracking expenditures and managing grant documentation. This includes maintaining accurate records, preparing grants/finance summaries, monitoring RLO budgets and ensuring compliance to both donor and organization policies.

KEY RESPONSIBILITIES

RLO Management & Administration: 

• Assist in preparing and processing RLO proposals, budgets and agreements.
• Assist in coordinating / reviewing RLO financial deliverables ensuring compliance with Mastercard Foundation and WUSC
• Support the preparation of internal RLO related reports.
• Serve as a point of contact for RLOs, answering inquiries regarding applications during RFPs.

Grants and Finance Hard and Soft Copy Record Management: 

• Develop and maintain a unified system records management system for both hard and soft copy centralised physical and digital documents using consistent naming conventions, strict access and controls and secure data back ups to ensure absolute transparency and audit readiness.

Budget Support: 

• Aids in tracking budget lines, reconciling expenditures, and identifying discrepancies in financial RLO reports.
• Assist in drafting project budgets, proposal financial inputs, and budget revisions.

Coordination Support: 

• Focal point in liaising Finance, Grants and Programs team activities, meetings etc for alignment, planning, etc
• Note: This job description is intended to outline the general scope and level of responsibilities for the role. As the DREEM programme evolves, duties and priorities may be adjusted in line with programme needs, donor requirements, and team structure, provided they remain consistent with the role’s purpose and level.

QUALIFICATIONS & COMPETENCIES

• Education: Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Experience: 2–4 years of professional experience in accounting, finance,grants management or related fields. Experience with donor-funded projects is highly desirable.
• Professional Certification: Partial or full certification in CPA (Certified Public Accountant) or ACCA (Association of Chartered Certified Accountants).
• Technical Skills: Advanced proficiency in Microsoft Office Suite, specifically Excel (pivot tables, formulas), and computerized accounting software.
• Competencies: Strong numerical skills, meticulous attention to detail, high integrity, and the ability to handle confidential information

WHY WORK WITH WUSC?

• Join Us. Our work is important, cutting-edge, and rewarding. We encourage curiosity, innovation, and flexibility.
• WUSC offers a dynamic international work environment with a diverse intercultural workforce. We offer employees exciting opportunities to apply their skills and gain experience all while making a difference in the lives of youth around the world. Employees at WUSC work hard to create lasting change in education, economic opportunities and empowerment.

WUSC’s office in Kenya is located in Westlands, off Waiyaki Way. Here’s some of what you can expect working with us:

• 40-hour workweek, some ability to work flexible hours and a hybrid work arrangement
• 21 days annual leave
• Health insurance coverage
• Free access to an e-learning platform with 350+ courses on various topics
• Get to know and exchange with people from all over the world
• Being part of a friendly, caring and enthusiastic team!