Driver/Administration Clerk at United Nations Office for Project Services (UNOPS)

Role Purpose

• The primary purpose of the Driver/Administrative Clerk is to contribute directly to the seamless functioning of the Africa Regional Office by providing driving assistance and timely, high-quality logistical, administrative,assistance.

Functions / Key Results Expected

• Driving and Vehicle Support
• Administrative Support
• Logistics and Travel Support

Driving and Vehicle Support

• Provide safe and reliable driving services for RO official engagements as assigned.
• Ensure the assigned vehicle is maintained in clean and roadworthy condition through daily checks (fuel, oil, tires, brakes, etc.) and report any required maintenance.
• Maintain an up-to-date vehicle logbook and ensure insurance, registration, and other documentation are valid at all times.
• Maintain and regularly check the vehicle’s first-aid kit, emergency tools, and safety equipment.

Administrative Support

• Performs daily clerical support to support Regional Office operations.
• When instructed, and under close guidance of the supervisor, assist with basic procurement activities such as raising requisitions, receipts and payment requests in the Enterprise Resource Planning (ERP) system.
• Provide basic logistical support for meetings, workshops, travel and events (including but not limited to placing name tags on tables, checking attendance sheets, preparing folders).
• Assist in the archiving and maintenance of office records.

Logistics and Travel Support

• Assist in day-to-day coordination with cleaning staff, building maintenance, and UNON facility management on routine office upkeep.
• Assist with stock control and inventory of supplies, consumables and assets.
• Maintain office organization, including management of keys, cupboards, and shared storage areas.
• Assist personnel with travel bookings and perform other simple clerical tasks as required.

Education Requirements
Required

• Secondary school (or equivalent) with 3 years of relevant experience OR
• Bachelor’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.

Desired

• Certification or training in administration, logistics, finance, or procurement is desirable.

Required
Experience Requirements

• A minimum of 3 years of experience as a driver with a safe driving record.
• A valid Kenyan driver’s license with a minimum 3 years of safe driving record is required.

Desired

• Relevant experience in administration, logistics, operations or related area ideally within an international or large organizational environment is desired.
• Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is desired.
   

Language Requirements

Language

• Proficiency

Level Requirement

• English Fluent Required