Driver at Universities Fund (UF)

Qualifications

• Kenya certificate of secondary education minimum of D+ or its equivalent.
• Have valid Driving License (Class B,C,E).
• Valid driving license free from any current endorsements and valid for any of the classes of vehicles which the Officer is required to drive;
• Defensive driving certificate from Automobile Association (AA) of Kenya or its equivalent qualification from a recognized Institution;
• Passed the Suitability Test for Drivers Grade I from the Ministry of Roads and Public Works;
• A course in First Aid lasting not less than one (1) week from St. John Ambulance or Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized institution;
• Any other qualifications that may be adjudged as equivalent by the Institution
• Previous relevant work experience required.
• At least 9 years’ relevant driving experience;
• Conversant with use of GPS maps.

Responsibilities:

• The job holder is responsible for driving official institutional vehicle assigned to the Chief Executive Officer to facilitate business of the institution.

Operational Responsibilities / Tasks

• Driving institution’s assigned motor vehicles 
• Ensuring the safety of staff and other road users by obeying traffic rules 
• Adhering to work schedules and timelines for efficient service delivery.
• Liaising with transport service providers e.g. motor vehicle dealers, fuel providers and specified garages to enhance motor vehicle service. 
• Providing regular updates on motor vehicle condition.
• Ensuring compliance with transport legal requirements through adherence to the transport regulations and guidelines for compliance and cost management;
• Collaborating with traffic enforcement agencies (Government Vehicle Check Unit and National Transport & Safety Authority) to enhance road safety;
• Ensuring timely motor vehicle servicing and maintenance to enhance cost efficiency;
• Conducting day today routine check of the assigned motor vehicle to ensure the vehicle is in sound mechanical condition.
• Maintaining cleanliness of motor vehicles for comfort of passengers and to reduce depreciation
• Timely reporting of all accidents and incidents to facilitate necessary decision and action; 
• Ensuring security of the assigned vehicle to reduce losses and damage;
• Maintaining accurate transport related documents which include work tickets, fuel receipts, fuel cards and authorization letters to ensure compliance with transport requirements;
• Adhering to the approved guidelines of the Institution’s vehicles to ensure effective use; and
• Reporting on vehicle insurance expiry to facilitate timely renewals;
• Ensuring the vehicle has safety, first aid a kit and other items that include spare business cards, pens and note-book, drinking water and other appropriate utilities;
• Managing the Chief Executive Officer’s movements by familiarizing himself with all routes to be able to get the Chief Executive from one point to another in a secure and convenient manner traffic congestion, roads under construction and other movement inhibiting factors notwithstanding;
• Maintaining confidentiality at all times under whatever circumstances;
• Maintaining etiquette at all times.
• Financial Responsibility:
• Responsible for monitoring of fuel utilization and fuel cards of the assigned vehicle. 
• Minimizing vehicle running costs through safe driving

Responsibility for physical assets around the area of work:

• Responsible for the assigned Institution vehicles.
• Responsible for motor vehicle documents and fuel card.

Communication

• The job holder will need to understand the following information to discharge his/her mandate:
• Verbal and written instructions or requests from the CEO;
• Written email instructions from the CEO.

Decision Making/ Job Influence:

Makes decisions using standard operating procedures;
Functional Skills:

• Proficiency Driving 
• Basic motor vehicle maintenance 
• knowledge of traffic rules and guidelines 
• Knowledge of protocols
• Defensive driving
• Communication skills

Behavioral Competencies/ Attributes:

• Interpersonal skills,
• Fulfil the requirements of Chapter 6 of the Constitution of Kenya.
• Good grooming
• Time management
• Organizational skills