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  • Posted: Jul 14, 2022
    Deadline: Jul 26, 2022
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    The World Bank Group (WBG) is a family of five international organizations that make leveraged loans to developing countries. It is the largest and most famous development bank in the world and is an observer at the United Nations Development Group. The bank is based in Washington, D.C. and provided around $61 billion in loans and assistance to "develop...
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    E T Temporary - Team Assistant - Protocol

    Duties and Accountabilities

    • Liaising with relevant Ministries, Government Departments and IFC staff members on matters relating to the issuance of Residence /Work Permits and Entry Visa’s to Kenya.
    • Process and follow up with the relevant Ministries on visa requests for staff coming from countries with no Kenya diplomatic representation.
    • Build diplomatic and protocol networks for the IFC with various Government Ministries and Departments.
    • Managing VIP visits including airport clearance while providing logistical support in collaboration with the administrative and security teams.
    • Brief new staff members on visa and immigration requirements.
    • Liaising with HR on matters relating to staff contracts and entitlements.
    • Timely processing of exemption documents including Vehicle registration, Importation, Deregistration and the processing of the ProA, Pro1A, Pro1B, Pro1C, Pro D forms.
    • Timely processing of shipping documentation for duty free importation of Goods.   
    • Timely processing of documentation for Value Added Tax Exemptions.
    • Liaising with designated clearing agents to ensure the timely clearance of Bank vehicles, equipment machinery and other assets for the Country office.
    • Processing Diplomatic Identification Cards.
    • Processing Drivers Licenses including renewals.
    • Processing Personal Identification Numbers (PIN) from the Kenya Revenue Authority.
    • Processing Diplomatic License Plates or Civilian License Plates.
    • Processing the staff Notification of Departure.
    • Maintenance of effective management systems for information storage and tracking of documentation submitted to various Government Ministries and Department.

    Selection Criteria

     

    • Minimum of High school diploma, Bachelor’s Degree preferred with at least 2 years or more of experience, or the equivalent combination of education and experience. 
    • Relevant work experience in a large multinational organization.
    • Demonstrated proficiency in office productivity tools (including MS Office, Excel, PowerPoint, Word, Outlook).
    • High degree of judgment and tact in handling, processing and communicating matters of a sensitive and confidential nature.
    • High degree of motivation, initiative, flexibility and reliability.
    • Outstanding interpersonal skills to interact effectively with a range of contacts internally and externally and deal effectively with diverse situations which require good judgment, tact and diplomacy.
    • Proven ability to work effectively in a team-orientated, multi-cultural environment, and function as an effective team member in various groups.
    • Ability to prepare reports and tracking reports of communications submitted to various government ministries and department.
    • Strong written and communication skills in English. 
    • Ability to produce high quality work under pressure.
    • Effective time management and organizational skills.

    Method of Application

    Interested and qualified? Go to World Bank Group on worldbankgroup.csod.com to apply

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