Equipment Control Executive at Inchcape Kenya LTD

Key Duties and Responsibilities:

• Updating daily container movements in the local system and Principal system on daily basis.
• Updating loading and discharge movements per vessel / voyage in local Principal System.
• Attending joint surveys with clients on excessively damaged containers.
• Accurately billing repair and demurrage charges and follow up for collection on time.
• Reconcile Month End Depot handling charges before submitting them to Principal.
• Updating and raising invoices for demurrage/interim demurrage in Principal system.
• Checking of stevedoring/Wharfage invoices for settlement by Accounts department.
• Weekly reconciliation of KPA biller account and raising dispute to wrongly billed invoices.
• Following up and reconciling KPA invoices for storage/Wharfage/Roll over charges.
• Chasing and closing KPA disputed invoices for Storage and other related charges.
• Pre-advise of empty container to be repatriated on empty vessel.
• Writing removal letters for stripped CFS/PORT containers to be removed from port to depot.
• Filling of all documents relating to line/NVOCC containers such as: Contracts/Agreements, Inward/Outward Interchanges etc.
• Responding to emails received within 24 Hrs, even if with a holding message within 2 Hrs and any ad-hoc delegated by the Line manager.
• Reconciling and consolidating export empty/FCL containers at port.
• Adhere to ISS policies and procedures and business ethics codes and ensure all these are practiced daily.

Key Deliverables:

• Accuracy in both Line/NVOCC system and ships at any given time.
• Accuracy in meeting time deadlines or vessel cut offs.
• Timely dispatch of reports to meet principal protocols and deadline.

Who You Are:

• Minimum of 3 years experience in a similar or related field.
• Knowledge of shipping and KPA/Empty depots processes.
• Good oral and written communication skills in English.
• Hold a valid Kenyan Drivers Licence.
• A Bachelor’s degree or ICS Diploma is desirable.