Examination Officer at Machakos Hospitality & Technical Insititute

 Job Description

Reports to: The Principal

Job Function: The key role of this position is to organize all internal and external examination processes, in liaison with the Heads of Academic Departments and the Academic Board Committee to ensure that all students are entered and scheduled appropriately for examinations.

Specifically the Examination Officer will be expected to:

• Administer all internal and external examinations according to the set guidelines of the Institute and external examination regulations
• Liaise with the Principal and Heads of Academic Departments to ensure exams are processed with utmost accuracy and within the set deadlines
• Provide examination cards to Students
• Prepare examination timetables
• Provide the exam timetable to the Heads of Academic departments for dissemination to students/candidates
• Prepare and organize examination venues with Heads of Academic Departments
• Be responsible for ensuring that the examination conditions are in place for all examinations
• Brief students on external examination procedures
• Personally issue examination papers sealed Ten (10) minutes to the time of commencing the examination to the lecturers who will be the invigilators and incase of external examination to the invigilators
• Ensure proper recording and signing out of exams by the lecturers and invigilators
• Ensure proper invigilation of examinations and handling of any problems or challenges which may arise during the examinations
• Remain on-site at all times for the entire duration of the examinations
• Secure completed examination papers in the examination room

Requirements:

• A Bachelor’s degree in Education or its equivalent from an accredited and recognized University
• Experience of at least 2 years as an examination officer in a busy establishment
• Knowledge of understanding and working with KNEC examination regulations
• Certificate in computer proficiency especially Excel spread-sheet and Word from a recognized institution
• Should be Methodical and Organized
• Good people management Skills
• Good verbal and written communication skills
• Good team player
• Confidentiality and integrity