Job Openings at Machakos Hospitality & Technical Insititute

Job Description

Reports to: Head of Academic Department

Job Function: The key role of this position is to deliver the curriculum to artisan, craft and diploma programs, the lecturer will teach operational, practical and managerial aspects and supervise student projects through innovative teaching methods.

Specifically the Lecturer will be expected to:

• Have a good knowledge and expertise in theory and practical in at least three units
• Prepare course outlines and teaching materials and deliver in at least three units
• Prepare and update course curriculum as stipulated by the Institute and regulatory bodies
• Use appropriate teaching, learning support and assessment methods
• Use a range of delivery of subject techniques
• Supervise student projects
• Supervise students on in- training
• Set, mark and assess work and examinations in both theory and practical and provide feedback to the students as per the Institutes regulations
• Manage the delivery of individual and collaborative research projects
• Be a responsible team member and collaborate with colleagues to respond to students’ needs
• Be a good role model to students and mentor them
• Handle administrative duties in admissions, time-tabling, examinations, assessment of progress and student attendance, participate in open days and student marketing activities
• Meet deadlines in subject delivery, handling of examinations.
• Be a member of the Academic Board Committee

Requirements:

• A Master’s degree in Hospitality Management or equivalent from an accredited and  recognized institution and at least 3 years’ experience in teaching or a Bachelor’s degree in Hospitality Management or equivalent from an accredited and recognized institution and at least 5 years’ experience in teaching
• Pedagogical skills
• Relevant Industry experience
• Registered by TVET
• Strong verbal and written communication skills
• Certificate of good conduct
• Certificate in Computer literacy skills

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Reports to: The Manager
Supervises: Dean of Students, Accountant, Heads of Academic Departments, Examination Officer, Administrative Assistant

Job Function: The Role of the Principal is to provide strategic leadership to ensure that the Institute delivers professional and quality hands on skills dissemination and creates a niche in hospitality and technical training for industry. The Principal will be expected to manage the Institute according to laid down policies and procedures as stipulated by the Board and be accountable in matters related to Finance, Human Resources, health & safety, liaison with stakeholders and the creation of a formidable Corporate Culture.

Specifically the Principal will be expected to:

• Provide leadership at the Institute
• Develop and Implement a Strategic Plan to ensure Achievement of the Institute’s Vision and Mission
• Work closely with the Manager and Board to build a Corporate Culture of Innovation, Creativity, Ingenuity and Integrity at the Institute
• Ensure Policies and Procedures Conform to Legal Statutory and Regulatory Requirements
• Recruit Competent Human Resources to ensure High Standards are met for the Students and Stakeholders by setting targets, monitoring and appraising staff annually.
• Promote Staff Motivation to ensure Exceptional Delivery of Results
• Manage the Institute funds in accordance with delegated authority and ensure  Financial aspects of the Institute are Sustainable
• Periodically review Curriculum as appropriate in line with the demands of the Industry
• Ensure the Institute complies with TVET regulations on licensing
• Set Learning Goals for the Lecturers and Students
• Chair the Academic Board Committee of the Institute
• Chair the Graduation Committee of the Institute
• Create Collaboration And Partnership With Industry And Other Stakeholders
• Represent the Institute at various forums
• Organize the Institutes events
• Ensure smooth running of the Institute at all times

Requirements:

• A Master’s degree in Hospitality Management or equivalent from an accredited and  recognized institution
• At least 5 years’ experience in managing a reputable College
• Strategic thinker with strong leadership skills and high in integrity
• Registered by TVET
• Strong verbal and written communication skills
• Ability to handle confidential information with discretion
• Certificate of good conduct
• Computer literacy skills

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Reports to: The Principal

Responsibility: The Dean of Students will be responsible for Admissions, provide support to students on issues related to the policies and procedures of the Institute as well as their social programs. The Dean will also be responsible for the hygiene and safety standards of the Institute.

Job Function: The Dean of Students will supervise and manage admissions of the students and be a liaison between the Heads of Academic Departments and the Students. The Dean will ensure that students’ Body responds to the needs of the Students in a timely manner, and will also be responsible for handling students’ disciplinary matters and be a custodian of the students’ records. The Dean will also be responsible for the students’ social activities.

Specifically the Dean of Students will be expected to:

• Supervise and manages Student Admission
• Develop and implement the departments goals, policies, budgets
• Develop and Implement the Students rules and regulations
• Prepare annual statistical reports on student matters both academic and social
• Be a custodian of Students’ records
• Work with the students’ Governing Body to ensure harmony at the Institute
• Be a Liaison with the Academic Departments and Students
• Manage Students’ incentive and social programs
• Plan, implement and monitor  In- training for the students
• Administer discipline
• Be responsible for the cleanliness, safety and Hygiene of the Institute

Requirements:

• A Bachelor’s Degree in Social Sciences  from an accredited and recognized University
• A minimum of 3 years relevant experience
• A good understanding of TVET regulations
• Have strong leadership skills
• Experience in handling youth
• Ability to build positive relationships with students, parents and industry
• Ability to handle confidential information with discretion
• Certificate in Computer literacy skills
• Certificate of good conduct

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Reports to: The Principal
Supervises: Lecturers

Job Function:  The key role of this position is to supervise delivery of the curriculum to artisan, craft and diploma programs to ensure that the lecturers teach operational, practical and managerial aspects and supervise student projects through innovative teaching methods.

Specifically the Head of Academic Department will be expected to:

• Recruit competent Lecturers
• Supervise and guide Lecturers
• Prepare and update course curriculum as stipulated by the Institute and regulatory bodies
• Prepare time tables in conjunction with the time-tabling Committee
• Preparation of exam moderation, timetables, supervision and integrity within the guidelines of the Institute and exam bodies
• Preparation of assessment and certification reports
• Guide, mentor  and counsel students
• Carry out Lecturers appraisal
• Submit Bi-monthly reports on curriculum implementation by Lecturers to the Principal
• Prepare reports on student academic performance for presentation to the Academic Board Committee
• Be a member of the Academic Board Committee
• Be a member of the Graduation Committee
• Have a good knowledge and expertise in theory and practical in at least two units
• Prepare course outlines and teaching materials and deliver in at least one unit per term
• Supervise student projects
• Use a range of delivery of subject techniques
• Manage the delivery of individual and collaborative research projects
• Meet deadlines in subject delivery, handling of examinations.

Requirements:

• A Master’s degree in Hospitality Management or equivalent from an accredited and  recognized institution and at least 3 years’ experience in teaching or a Bachelor’s degree in Hospitality Management or equivalent from an accredited and recognized institution and at least 5 years’ experience in teaching
• Have experience as a Head of Department in an academic institution for at least 3 years
• Pedagogical skills
• Relevant Industry experience
• Registered by TVET
• Strong leadership skills
• Strong verbal and written communication skills
• Ability to handle confidential information with discretion
• Certificate of good conduct
• Certificate in Computer literacy skills

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Reports to: The Principal and the Manager

Job Function: The key role of this position is to be in charge of preparing of budgets, accounts and managing financial information and preparing financial reports

Specifically the Accountant will:

• Be responsible for coordinating Budget preparation in all departments and creating the master budget for the organization.
• Be responsible for all the financial accounting activities and financial control monitoring
• Maintain and develop accounts payable and ensure receivables are collected.
• Manage all restricted funding and ensure all funds are utilized within budget and used in line business aims.
• Proactively monitor and encourage the reduction in costs and increase in savings and profits.
• Carry out financial forecasting and risk analysis.
• Ensure that account books and financial systems are up to date.
• Preparing end year accounts, ensuring they comply with laws and statutory regulations and tax requirements. Will also ensure timely publication of internal and external audits.
• Produce and review annual reports and month-end balance sheet as well as profit and loss reconciliations and reports.
• Must carry out the monthly payroll.
• Ensure excellent financial control across the organization.
• Document, implement and embed strong financial controls across the company.
• Ensures the accurate compilation, analysis and reporting of accounting data and revenue.
• Involvement and support for ad hoc projects as appropriate. Collaborating with other departments to provide innovative solutions to problems and actively seeking better ways of working

Requirements:

• A Bachelor’s degree in Accounting or its equivalent from an accredited and recognized University
• CPA finalist
• Experience of at least 3 years in a busy establishment
• Knowledge of understanding and working with accounting packages
• Certificate in computer proficiency from a recognized institution. Must have strong PC skills, especially Outlook and excel, with the ability to perform basic data analysis e.g. extracting data and applying pivot tables
• Must have strong written and verbal communication skills.
• Excellent attention to detail and the ability to maintain accurate records.
• Good time management and organization skills with the ability to prioritize effectively and meet tight deadlines
• An understanding of compliance, continuous improvement and excellent customer service
• Commercial and financial awareness.
• Good interpersonal skills - Should be a flexible team player, proactive and have the ability to succeed in a complex and dynamic environment.

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 Job Description

Reports to: The Principal

Job Function: The key role of this position is to organize all internal and external examination processes, in liaison with the Heads of Academic Departments and the Academic Board Committee to ensure that all students are entered and scheduled appropriately for examinations.

Specifically the Examination Officer will be expected to:

• Administer all internal and external examinations according to the set guidelines of the Institute and external examination regulations
• Liaise with the Principal and Heads of Academic Departments to ensure exams are processed with utmost accuracy and within the set deadlines
• Provide examination cards to Students
• Prepare examination timetables
• Provide the exam timetable to the Heads of Academic departments for dissemination to students/candidates
• Prepare and organize examination venues with Heads of Academic Departments
• Be responsible for ensuring that the examination conditions are in place for all examinations
• Brief students on external examination procedures
• Personally issue examination papers sealed Ten (10) minutes to the time of commencing the examination to the lecturers who will be the invigilators and incase of external examination to the invigilators
• Ensure proper recording and signing out of exams by the lecturers and invigilators
• Ensure proper invigilation of examinations and handling of any problems or challenges which may arise during the examinations
• Remain on-site at all times for the entire duration of the examinations
• Secure completed examination papers in the examination room

Requirements:

• A Bachelor’s degree in Education or its equivalent from an accredited and recognized University
• Experience of at least 2 years as an examination officer in a busy establishment
• Knowledge of understanding and working with KNEC examination regulations
• Certificate in computer proficiency especially Excel spread-sheet and Word from a recognized institution
• Should be Methodical and Organized
• Good people management Skills
• Good verbal and written communication skills
• Good team player
• Confidentiality and integrity