Executive Assistant at CARE

Duties and Responsibilities

• Responsible for a broad variety of administrative tasks for the VP including:
  • Managing an extremely active calendar of appointments;
  • Supporting correspondence that is sometimes confidential;
  • Taking notes for meetings and assisting with related follow-up tasks and reminders;
  • Compiling documents for meetings and collecting and/or preparing and distributing background materials for meetings and events.
• Arranging complex and detailed travel plans and itineraries including:
  • Managing logistics and acting as a liaison for events, meetings and travels;
  • In consultation with the VP, developing an annual calendar of events (meetings, field visits, etc.) and assisting with preparing agendas.
• Performing research and producing executive summaries and background materials as needed.
• Drafting and editing PowerPoint presentations and documents, as necessary.

Qualifications and Experience

• Minimum of a Bachelor’s degree plus at least 3 - 5 years administrative experience supporting a senior executive, preferably with experience in an international organization, and in a non-profit setting, or equivalent combination of education and experience.
• Outstanding time management and organizational skills including keen attention to detail with ability to track multiple projects at one time.
• Strong interpersonal skills including ability to interact with individuals from diverse backgrounds and to handle confidential matters with discretion and judgment.
• Strong written and oral communication skills in English.
• Excellent computer literacy including hands-on knowledge of database, spreadsheet, presentation and word processing software, and ability to navigate and use the Internet effectively.