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  • Posted: Aug 5, 2022
    Deadline: Aug 15, 2022
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    Executive Assistant

    Duties and Responsibilities

    • Responsible for a broad variety of administrative tasks for the VP including:
      • Managing an extremely active calendar of appointments;
      • Supporting correspondence that is sometimes confidential;
      • Taking notes for meetings and assisting with related follow-up tasks and reminders;
      • Compiling documents for meetings and collecting and/or preparing and distributing background materials for meetings and events.
    • Arranging complex and detailed travel plans and itineraries including:
      • Managing logistics and acting as a liaison for events, meetings and travels;
      • In consultation with the VP, developing an annual calendar of events (meetings, field visits, etc.) and assisting with preparing agendas.
    • Performing research and producing executive summaries and background materials as needed.
    • Drafting and editing PowerPoint presentations and documents, as necessary.

    Qualifications and Experience

    • Minimum of a Bachelor’s degree plus at least 3 - 5 years administrative experience supporting a senior executive, preferably with experience in an international organization, and in a non-profit setting, or equivalent combination of education and experience.
    • Outstanding time management and organizational skills including keen attention to detail with ability to track multiple projects at one time.
    • Strong interpersonal skills including ability to interact with individuals from diverse backgrounds and to handle confidential matters with discretion and judgment.
    • Strong written and oral communication skills in English.
    • Excellent computer literacy including hands-on knowledge of database, spreadsheet, presentation and word processing software, and ability to navigate and use the Internet effectively.

    Method of Application

    Interested candidates who meet the criteria are encouraged to send in their applications that includes a cover letter and updated CV attached as one document to [email protected] with the subject title “Executive Assistant”. The closing date is 15th August 2022.

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