Executive Assistant at Filmmakers Mart

The Executive Assistant will provide administrative and operational support to the co-founders, managing their schedules, overseeing travel arrangements, and coordinating internal and external communications. This role ensures the smooth operation of FMM and RollPay, with responsibilities spanning across multiple departments.

Key Responsibilities

• Manage the calendars, appointments, and schedules of the co-founders, prioritizing meetings and engagements.
• Coordinate all travel arrangements, including flights, accommodations, and itineraries.
• Handle correspondence on behalf of the co-founders, ensuring timely and professional communication.
• Prepare reports, presentations, and documents as requested by the leadership team.
• Liaise with internal departments and external partners to ensure smooth operations and project coordination.
• Maintain confidentiality when handling sensitive company information and discussions.
• Assist with project coordination, tracking deadlines, and ensuring task completion.
• Support in event planning, managing logistics for company events and meetings.

Requirements

• 3+ years of experience in an executive assistant or senior administrative role.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Proficiency with office software, including MS Office, Google Workspace, and scheduling tools.
• Ability to handle sensitive and confidential information with discretion.
• Detail-oriented, with the ability to manage multiple tasks in a fast-paced environment.
• Experience in a tech, entertainment, or startup environment is a plus.