Executive Assistant at Retirement Benefits Authority

Job Summary

Job Requirements

• Bachelor’s degree in any of the following: Business Management/Administration, Public Relations, Secretarial studies or equivalent from a recognized institution
• Kenya Certificate of Secondary Education (KCSE), mean grade C+ with at least C (plain) in English or Kiswahili language or its equivalent from a recognized institution
• Certificate in computer proficiency from a recognized institution
• At least one (1) year relevant work experience
• Shown merit and ability as reflected in work performance and results
• Fulfil the requirements of Chapter 6 of the Constitution.

Responsibilities

KRA 1: Board Matters

• Ensuring that Board members itinerary and logistics to meetings are well planned
• Ensuring security of the Chairman’s office equipment, documents and records.

KRA 2: Operations

• Providing a point of contact for employees, stakeholders and customers and managing office protocol and etiquette
• Ensuring proper office layout, cleanliness, tidiness and safe custody of office equipment and furniture
• Coordinating information flow and confidentiality
• Scheduling meetings and appointments and communicating to the concerned parties
• Coordinating the receipt of correspondence, delivery, filing and bring-ups
• Taking minutes of meetings and generating action points
• Coordinating travel logistics.