Executive Assistant at Samuel Hall

Tasks & Responsibilities

• Manage the calendar and email inbox for the Director
• Organise, arrange and coordinate meetings including timely planning, note-taking and follow-up with minutes
• Coordinate priorities – and oversees progress on priorities - with research, administrative, and operational staff
• Act as the focal point with all staff in all offices to ensure smooth communications
• Communicate on behalf of the Director with the staff and external stakeholders
• Keep track of strategic objectives and follow-up on progress
• Summarize achievements/priorities on a weekly basis
• Prepare materials and briefing documents ahead of partner, donor and networking meetings.
• Identify and fill in research and business development gaps as required

Opportunities for Growth

Working at Samuel Hall means that you are contributing to ground-breaking, innovative, and rigorous work that bridges research, implementation and policy. Most of our training happens on the job, but as part of our investment in learning and development, everyone is encouraged to apply for up to five days of paid professional development leave and financial resources to enable them to acquire new skills and knowledge. We commit to helping you to:

• Grow within the organisation, with gradual increases in responsibility and accountability, and exposure to our different roles within the Development Unit.
• Grow to become a sought-after focal point for development and humanitarian actors, with the opportunity for continued learning, and the chance to become a key voice in your area of expertise. Grow your personal and professional network as we expand our list of partners.

Vacancy Requirements

Required

• A Bachelor’s degree in a relevant field
• Excellent spoken and written skills in English and French
• A minimum of one years experience in Assistant Tasks
• Strong coordination and communication skills
• Strong presentation and speaking skills
• Keen attention to detail
• Ability to be patient and to work well within a global team
• Ability to cope well under pressure, work occasionally irregular hours and meet tight deadlines
• Demonstrated interest in humanitarian and development work, foreign affairs

Desirable 

• A Master’s degree in a relevant field
• Prior knowledge of editing and research in contexts of migration, displacement, and international development.
• Prior experience in business development
• Past experience specific to the Middle East and North Africa, Central/South Asia and/or the East and Horn of Africa
• Knowledge of key donors, institutional frameworks and stakeholders